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MULTINATIONAL INDUSTRIAL SECURITY WORKING GROUP

11 October 1991 MISWG DOCUMENT Number 11

(amended 25 June 1993)

When the Programme/Project involves the exchange of classified information, there is a requirement for the Responsible Programme/Project Office (RPO) Security Office to establish and maintain a record of all facilities among which classified information is exchanged. This requirement is necessary to monitor the information flow, as well as to allow the implementation of Programme/Project Security Instruction (PSI) procedures, such as visits, hand carriage, and transportation.

The attached document provides a scheme and an explanation of the requirement. It should be incorporated into the PSI as an ANNEX.

(INSERT NAME OF PROGRAMME OR PROJECT)

CONTROL OF SECURITY-CLEARED

FACILITIES

A. PURPOSE

The purpose of this Annex is to provide the RPO Security Office with the procedure for the development and maintenance of the list of Contractors and Sub-Contractors to whom classified information/material will be distributed.

B. LIST OF SECURITY-CLEARED FACILITIES OF CONTRACTORS/SUB-CONTRACTORS

The RPO Security Office will prepare a list (Basic List) of Contractors and Sub-Contractors holding or to be awarded contracts within the programme or project. The level of Facility Security Clearance and Storage capability of each company will be verified before preparing the list.

This List, prepared in the format of Appendix 1, will be based on the information given, respectively, by:

- main contractor(s), during the tendering phase;

- main contractor(s) and sub contractor(s) during the contract phase.

C. APPROVAL

The RPO Security Office will send copies of the "Basic List" to the participating National Security Authorities/Designated Security Authorities (NSA/DSA) who, in conjunction with the National Programme/Project Office, as applicable, will:

- CHECK the details of those entries within its security responsibility;

- RETURN the checked and corrected list to the RPO Security Office.

D. DISTRIBUTION

The RPO Security Office will prepare a "Final Consolidated List" and send copies of it to the participating NSA/DSA, and National Project Offices.

E. AMENDMENTS

The RPO Security Office will be notified of any changes to the Final Consolidated List by the participating NSA/DSA or National Programme/Project Office as applicable (Appendix 2). The RPO Security Office will then prepare an Amendment to the Final Consolidated List and forward copies to the participating NSA/DSA and National Project Offices.

APPENDIX 1

TO ANNEX -------

From: RPO Security Officer

To : Participating NSA/DSA

List of contractors and sub-contractors in (Insert country) employed on project/programme (Insert name............).

Serial Full Address Full Address tel/telex Level of classifi- Ident. of

Number of facility no. of Security Officer cation of Contract Contract

The above details are confirmed

...............................

RPO Security Officer (Signature for participating NSA/DSA)

Name ............... Name ................................

(in capitals)

APPENDIX 2

TO ANNEX -------

From: Participating NSA/DSA

To : RPO Security Authority

The following amendment No...... should be made to the list of contractors/sub-contractors in (Insert country) employed on (Insert name ....) project/programme.

Serial Full Address Full Address tel/telex Amendments Ident. of

Number of facility no. of Security Officer A/B/C Contract

The above details are confirmed

...............................

(Signature for participating NSA/DSA)

Name ..............................

(in capitals)