Federal Register: July 22, 2005 (Volume 70, Number 140)
Notices
Page 42417-42453
CENTRAL INTELLIGENCE AGENCY
Privacy Act of 1974; System of Records and Routine Uses
AGENCY: Central Intelligence Agency.
ACTION: Notice of final statement of general routine uses and Privacy
Act systems of records notices of the Central Intelligence Agency.
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SUMMARY: The Central Intelligence Agency has undertaken and completed
an Agency-wide review of its Privacy Act systems of records. As a
result of this review, in the May 24 2005 issue of the Federal
Register, the Agency solicited public comments on the complete set of
proposed revised Privacy Act systems of records notices, the proposed
modification of one of its existing routine uses, and the proposed
addition of seven new routine uses to its ``Statement of General
Routine Uses'' for information subject to the Privacy Act. As required
by the Privacy Act, the Agency provided an opportunity for interested
persons to submit comments on these notices and routine uses. The
Agency did not receive any comments.
DATES: July 5, 2005.
FOR FURTHER INFORMATION CONTACT: Scott A. Koch, Information and Privacy
Coordinator, Central Intelligence Agency, Washington, DC 20505 or by
telephone, 703-613-1287.
SUPPLEMENTARY INFORMATION: The Central Intelligence Agency completed a
zero-based, Agency-wide review of its Privacy Act systems of records.
As a result of this review, the Agency determined that its Privacy Act
notices required extensive modifications to more accurately describe
the records systems currently maintained by the Agency. Rather than
making numerous, piecemeal revisions, the Agency decided to draft and
republish updated notices for all of its Privacy Act systems of
records. The modified notices reflected several factors: The
consolidation of records systems resulting from advances in information
technology; the elimination of records systems no longer in use; the
combination of previously separate records systems that serve a common
purpose and are under common control; the addition of notices for
records systems not previously identified as being subject to the
Privacy Act; and the addition of notices for newly-created records
systems. The proposed revised notices were published in the May 24,
2005 issue of the Federal Register. The Agency provided an opportunity
for interested persons to submit comments. Because the Agency did not
receive comments, no changes have been made to the notices, as
proposed. The systems notices took effect on July 5, 2005.
In addition, the Agency had proposed a modification to one of its
existing routine uses and the addition of seven new routine uses to its
``Statement of General Routine Uses,'' in order to clarify and increase
the public's knowledge of the circumstances in which the Central
Intelligence Agency may disclose information from Privacy Act systems
of records and to enhance the Agency's ability to share information
essential to the conduct of its national security mission. With the
exception of the proposed modification to Routine Use 4 and the
proposed addition of Routine Uses 8 through 14, no other changes to the
provisions of the Agency's published ``Statement of General Routine
Uses'' were proposed. The proposed modification and addition to
``Statement of General routine Uses'' were published in the May 24,
2005 issue of the Federal Register. The Agency provided an opportunity
for interested persons to submit comments. Because the Agency did not
receive comments, no changes have been made to the routine uses, as
proposed. The modified and additional routine uses took effect on July
5, 2005.
Nothing in the revised systems notices or modified or new routine
uses indicates any change in the Central Intelligence Agency's
authorities or practices regarding the collection and maintenance of
information about citizens and lawful permanent residents of the United
States, nor do the changes impact any individual's rights to access or
to amend their records pursuant to the Privacy Act.
Dated: July 8, 2005.
Edmund Cohen,
Chief of Information Management Services.
Statement of General Routine Uses for the Central Intelligence Agency
The following routine uses apply to, and are incorporated by
reference into, each system of records maintained by the CIA:
1. In the event that a system of records maintained by the Central
Intelligence Agency to carry out its functions indicates, or relates
to, a violation or potential violation of law, whether civil, criminal
or regulatory in nature, and whether arising by general statute or
particular program pursuant thereto, the relevant records in the system
of records may be disclosed, as a routine use, to the appropriate
agency whether federal, state, local or foreign, charged with the
responsibility of investigating or prosecuting such violation, or
charged with the responsibility to take appropriate administrative
action, or charged with enforcing or implementing the statute, or rule,
regulation or order issued pursuant thereto.
2. A record from this system of records may be disclosed, as a
routine use, to a federal, state or local agency maintaining civil,
criminal or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary to obtain
information relevant to a Central Intelligence Agency decision
concerning the hiring or retention of an employee, the issuance of a
security clearance or special access, or the performance of the
Agency's acquisition functions.
3. A record from this system of records may be disclosed, as a
routine use, to a federal, state, or local agency, or other appropriate
entities, or individuals, in connection with the hiring or retention of
an employee, the issuance of a security clearance or special access,
the reporting or an investigation of an employee, the letting of a
contract, or the issuance of a license, grant or other benefit, to the
extent that the information is relevant and necessary to the entity's
decision on the matter.
4. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, in the course
of presenting information or evidence to a court, magistrate, special
master, administrative law judge, or administrative board or panel,
including disclosures made pursuant to statutes or regulations
governing the conduct of such proceedings.
5. A record from this system of records may be disclosed to the
Office of Management and Budget in connection with the review of
private relief legislation, as set forth in OMB Circular No. A-19, at
any stage of the legislative coordination and clearance process as set
forth in the Circular.
6. A record from a system of records may be disclosed, as a routine
use, to NARA (GSA) in records management inspections conducted under
the authority of 44 U.S.C. 2904 and 2906.
7. A record from this system of records may be disclosed, as a
routine use, to a federal, state, or local agency, other appropriate
entities or individuals, or, through established liaison channels, to
selected foreign governments, provided such disclosure is compatible
with the purpose for which the record was collected and is undertaken
to enable the Central Intelligence Agency to carry out its
responsibilities under the National Security Act of 1947, as amended,
the CIA Act of 1949, as amended, Executive
[[Page 42419]]
Order 12333 or any successor order, national security directives
applicable to the Agency and classified implementing procedures
approved by the Attorney General promulgated pursuant to such Orders
and directives, as well as statutes, Executive orders and directives of
general applicability. This routine use is not intended to supplant the
other routine uses published by the Central Intelligence Agency.
8. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to a Member of
Congress or Congressional staffer in response to an inquiry from that
Member of Congress or Congressional staffer made at the written request
of the constituent who is the subject of the record.
9. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to the public
or to the media for release to the public, to enable the Agency to
respond to charges of illegal or improper activity, professional
misconduct, or incompetence when such allegations have become publicly
known, and the General Counsel determines that such disclosures are
necessary to preserve public confidence in the Agency and the integrity
of its processes, or to demonstrate the accountability of the Agency
and its employees.
10. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to any Federal
agency when documents or other information obtained from that agency
are used in compiling the record, and the record is relevant to the
official responsibilities of that agency.
11. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to
representatives of the Department of Justice or of any other entity
responsible for representing the interests of the Central Intelligence
Agency in connection with judicial, administrative or other
proceedings. Records may also be disclosed to representatives of the
Department of Justice and other U.S. Government entities, to the extent
necessary to obtain their advice on any matter within their official
responsibilities. Records may also be disclosed to representatives of
private entities designated by the Central Intelligence Agency to
represent Agency interests, to the extent necessary for the Central
Intelligence Agency to obtain advice on any matter.
12. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to individual
Members or staff of the Senate Select Committee on Intelligence and the
House Permanent Select Committee on Intelligence in connection with the
exercise of the Committees' intelligence oversight and legislative
functions, when such disclosures are necessary to a lawful activity of
the United States, and the General Counsel of the Central Intelligence
Agency determines that such disclosures are otherwise lawful.
13. A record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to the
President's Foreign Intelligence Advisory Board, the Intelligence
Oversight Board, any successor organizations, and any intelligence
oversight entities established by the President, when the head of the
Central Intelligence Agency determines that disclosure will assist
these entities in the performance of their oversight functions.
14. In the event that none of the routine uses listed above is
applicable, a record from a system of records maintained by the Central
Intelligence Agency may be disclosed, as a routine use, to other
appropriate recipients, if such dissemination is necessary to a lawful
activity of the United States, and the General Counsel of the Central
Intelligence Agency, in consultation with the Department of Justice,
determines that such dissemination is lawful.
PRIVACY ACT SYSTEMS OF RECORDS NOTICES
CIA-1
System name:
Financial Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees, and military
and civilian personnel detailed to CIA; and personal services
independent contractors, industrial contractors, commercial vendors,
and consultants to the CIA.
Categories of records in the system:
This system contains financial accounts and records concerning CIA
expenditures. This includes: records relating to financial transactions
associated with commercial vendors and contracts; official travel
orders, records of funds advanced and transportation furnished, copies
of travel claims and accountings, visas, and passports; records
concerning, claims submitted for financial review, including all
financial documentation accumulated in the collection and settlement of
amounts due the agency from employees and former employees; records
tracking general accounting data, including the status of funds
advanced to individuals for official purposes and the procurement of
materials and services; records on certifying officers, contracting
officers, cash custodians and credit card holders, including
authorizing letters and signature cards; and records for the processing
of personal property claims and related activity.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide accounting data
to track items such as budget and expenses to allow the CIA to acquire
goods and services and provide an accounting infrastructure; travel
services; and financial management expertise for fiscal resource
utilization and control; and determine whether the commitment and
expenditure of CIA funds is authorized, approved, and certified by
officials to whom such authority has been delegated.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
[[Page 42420]]
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities used
in the normal course of business. Under applicable law and regulations,
all searchers of this system of records will be performed in CIA
offices by CIA personnel.
Safeguards:
Records are stored in secured area within the CIA accessed only by
authorized persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief Financial Officer, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals to whom records in this system pertain, and other CIA
employees.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-2
System name:
Training Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and staff and contract employees, other federal
employees, CIA personal services independent contractors and industrial
contractors to CIA who have completed internal and CIA-sponsored
external training courses or programs; and instructors and potential
instructors for the CIA off-campus education program.
Categories of records in the system:
Transcripts of CIA-sponsored training; student and instructor
biographic data; course information; and names of CIA employees
responsible for approving CIA-sponsored training.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; manage training
activities for individuals assigned to the CIA; process requests for
internal and external training for CIA staff and contract employees,
personal services independent contractors, industrial contractors and
military and civilian personnel detailed to CIA; update and provide
reference for CIA employee training records; and facilitate the process
for selecting instructors for the CIA off-campus education program.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name and employee number. Information may be retrieved from this
system of records by automated or hand search based on extant indices
and automated capabilities utilized in the normal course of business.
Under applicable law and regulations, all searches of this system of
records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Training Development Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for
[[Page 42421]]
appealing an initial determination by CIA concerning the access to
records are published in the Federal Register (32 CFR 1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; students and instructors in CIA
internal and CIA-sponsored external training; and training facilities
and other educational institutions.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-3
System name:
Language Program Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees, and other individuals who have
participated in CIA-managed or CIA-sponsored language training and
testing.
Categories of records in the system:
Biographic data; test scores; training reports from instructors;
training requests from sponsoring office(s); and attendance reports.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide information
concerning language proficiency of CIA and non-CIA personnel who have
taken internal or CIA-sponsored external language training or testing;
monitor student performance; and conduct research and compile
statistics on a variety of matters related to language learning and
testing.
Routine uses of records maintained in the system, including categories
of users and the purposes of such users:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name or social security number. Information may be retrieved
from this system of records by automated or hand search on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in several areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Training Development Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13) Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Students and instructors internal or CIA-sponsored external
language training courses.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-4
System name:
CIA Declassifications Center (CDC) External Liaison Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to CONFIDENTIAL.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals at U.S. government agencies who serve as points of
contact for dealings with the CDC External Referral & Liaison Branch.
Categories of records in the system:
Biographic information including name, social security number,
position, title/rank, and expertise; locator information including
telephone numbers, fax numbers, and address (primary, e-mail and
pouch); and information related to security clearances and access
approvals, including clearances held, current status
[[Page 42422]]
of clearances, and period of certification.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949; as amended (50
U.S.C. 403a et seq.); the Executive Order 12958 (76 FR 19825).
Purposes(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and maintain a current
list of points of contact at U.S. government agencies on EO 12958
declassification issues.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure of consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are stored in secure file servers located within the CIA.
Retrievability:
By name, social security number, and agency. Information may be
retrieved from this system of records by automated search based on
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Access is restricted to individuals who are certified on an access
control list. Additional software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
records control schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, External Referral & Liaison Branch/CIA Declassification
Center, Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR 1901.1-
45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system, and points of contact provided
by U.S. government agencies.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-5
System name:
Center for the Study of Intelligence (CSI) Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees, personal
services independent contractors to CIA, and current and former
employees detailed to the CIA who have participated in an ``oral
history'' program.
Categories of records in the system:
Names, biographic data and the content of information provided by
individuals who have participated in CSI's ``oral history'' program, or
worked with CSI.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and record experiences of
current and former CIA associates for use in CSI projects.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records and stored in secure file-servers
located within CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secure areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42423]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director, Center for the Study of Intelligence, Central
Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; and CIA records.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-6
System name:
Manuscript Review Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA employees; other authors obligated to submit
writings or oral presentations for pre-publication review; and
individuals otherwise involved in pre-publication review matters with
CIA.
Categories of records in the system:
Manuscripts and other writings submitted for pre-publication
review; Publication Review Board meeting minutes, official memoranda,
bibliographic files and related documents; and Publication Review Board
Reference Center documentation.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 12958 (76 FR 19825); Executive Order 12968 (60 FR 40245); Snepp
v. United States, 444 U.S. 507 (1980).
Purpose(s):
Records in this system are used by authorized personnel: To ensure
process integrity; to enable the CIA and the head of the CIA to carry
out their lawful and authorized responsibilities; as references for
manuscripts, meeting minutes, official memoranda, bibliographic files
and related documents which have been submitted for review in
compliance with applicable regulations; and to facilitate review of new
manuscript submissions of proposed publications or speeches authored or
given by present or former employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chair, Publications Review Board, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Current and former CIA employees and other obligated authors;
Publication Review Boards members and staff; and other CIA personnel
involved in the publications review process.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy
[[Page 42424]]
Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-7
System name:
Security Access Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA employees and other individuals authorized to access CIA
buildings and facilities.
Categories of records in the system:
Personal identification information; building and entrance
information; entry or exit data and codes; and credential information.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; verify individuals'
authorization to access CIA buildings and facilities; create a record
of individuals' access to CIA buildings and facilities; facilitate the
issuance and retrieval of visitor and temporary badges; and provide
statistical data on building and facility access patterns for resource
planning purposes.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA badge system; after-hours building and facility logs; visitor-
no-escort badge record cards; and permits and identification sources.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-8
System Name:
Security Operations Records.
Security Classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System Location:
Central Intelligence Agency, Washington, DC 20505.
Categories of Individuals Covered by the System:
Individuals, including CIA employees, who have contacted or been
referred to the CIA's Security Operations Center; individuals,
including CIA employees, who have been responsible for or suspected of
security incidents, or have witnessed, reported, or investigated
security incidents involving CIA information, and/or CIA-controlled
property or facilities; individuals who have had restrictions imposed
upon their entrance to CIA-controlled property or facilities; and
individuals involved in traffic violations on CIA-controlled property
or facilities.
Categories of Records in the system:
Personal identification and event information that includes:
Biographic information, including name, social security number, and
CIA-controlled property or facilities, including date and place of
incidents, subject matter or incident description, arrests and
violation information, including court disposition and vehicular
information where appropriate.
Authority for Maintenance of the System:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; track events,
individuals, and groups of individuals that may pose a threat to the
CIA; assist CIA security officials in identifying
[[Page 42425]]
present and future threats to CIA-controlled property of facilities and
CIA personnel; track traffic violations, security incidents, and access
control issues; serve as a statistical and management reporting tool;
and facilitate court cases or other legal proceedings.
Routine Uses of Records Maintained in the System, including Categories
of Users and the Purposes of Such Uses:
Reports regarding accidents and traffic violations may be provided
to the individuals involved and their insurance companies to facilitate
the resolution of claims. Information on additional routine uses is set
forth in the ``CIA Statement of General Routine Uses,'' which is
incorporated herein by reference.
Disclosure to Consumer Reporting Agencies:
None.
Policies and practices for Storing, Retrieving, accessing, retaining,
and disposing of records in the System:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name or other personal identifier. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and Disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System Manager(s) and Address (This Incorporates by Reference any CIA
Successor in Function to the System Manager(s) set forth Herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification Procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record Access Procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting Record Procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record Source Categories:
Individuals covered by this system of records; members of the
general public; CIA employees; and employees of other federal agencies
and state and local governments.
Exemptions Claimed for the System:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-9
System Name:
Industrial Security Clearance Records.
Security Classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System Location:
Central Intelligence Agency, Washington, DC 20505.
Categories of Individuals Covered by the System:
Industrial contractors and commercial vendors; and persons in the
private sector associated with the CIA who hold industrial security
clearances.
Categories of Records in the System:
Biographic data, including name, address, position, and social
security number; and security clearance information.
Authority for Maintenance of the System:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (78 FR 19825);
and Executive Order 12968 (60 FR 40245).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document security
clearance(s) held by industrial contractors, commercial vendors, and
persons in the private sector associated with the CIA; and provide a
reference to answer inquiries on security clearances.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records of this system are used to certify clearances of
individuals covered by the system. Information on additional routine
uses is set forth in the ``CIA Statement of General Routine Uses,''
which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievabililty:
By individual or company name, and social security number.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42426]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Procurement Executive, Office of the Chief Financial Officer,
Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals who hold or have held security clearances and the
organizations with which they are employed or otherwise associated; and
certification of clearance from the Center for CIA Security.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-10
System name:
Parking Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to CONFIDENTIAL.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA employees and any other individuals requiring parking permits
at CIA-controlled facilities.
Categories of records in the system:
Name, office location, grade, badge number, vehicle license number,
personal identifying information and relevant medical information of
individuals covered in this system.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended Central
Intelligence Agency Act of 1949, (50 U.S.C. 403a et seq.); Executive
Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and document the
allocation and control of parking spaces at CIA-controlled facilities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices of storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, and vehicle license number. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief of Global Support, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA employees and other individuals requiring parking permits at
CIA-controlled facilities.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-11
System name:
Accountable Property Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
[[Page 42427]]
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees; personal services independent
contractors; industrial contractors; military and civilian personnel
detailed to CIA; and other individuals who possess CIA accountable
property.
Categories of records in the system:
Name, signature and office location of individuals covered by this
system; and description of accountable property charged to individuals
covered by this system.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59914).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document accountability
for CIA nonexpendable property; and track, inventory, audit, and report
on accountable property.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searchers of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief of Global Support, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals concerned with accountable property, and accountable
property officers.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-12
System name:
Vehicle Operator Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees, personal services independent
contractors, or industrial contractors who have licenses to drive
buses, trucks, and other specialty vehicles as part of their official
CIA employment duties.
Categories of records in the system:
Biographic data on employees; medical qualification forms; drier
test data; registers of permits issued; and accident report records.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document CIA staff and
contract employees who are qualified to drive buses, trucks, and other
specialty vehicles in the course of their CIA employment duties; and
issue official U.S. Government driver's licenses and renewals.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured area within the CIA. Electronic
records are stored in secure file servers located within the CIA.
Retrievability:
By name or driver's permit number. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and
[[Page 42428]]
automated capabilities used in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Transportation Support, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA staff and contract employees, personal services independent
contractors, and industrial contractors; and federal, state and local
law enforcement agencies as their records relate to competency testing
and accident reporting.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-13
System name:
Component Human Resources Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees; military and
civilian personnel detailed or assigned to the CIA; applicants for
employment with the CIA; current and former employees of industrial
contractors; and current and former independent contractors.
Categories of records in the system:
Memoranda, correspondence and other documents, including personnel
soft files and supervisors' working files maintained by Agency offices
and components, concerning individuals covered by this system on
matters involving: Performance appraisals; travel, financial,
retirement and claims information; time and attendance, including leave
information; performance, conduct, and suitability; education,
certification, training, and testing; special qualifications or
restrictions; dependency and residence; emergency notifications;
medical information, including disabilities and job-related injuries;
biographic data; skills assessment data; locator information; cables
and dispatches of administrative and operational significance; employee
grievances, including equal employment opportunity complaints; employee
evaluation panel files; and employee awards.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).
Purpose(s):
Records are created, maintained and used by human resource
management officials, supervisory personnel, and other authorized
personnel at all levels of the organization on a need-to-know basis.
These records, including supervisors' working files, EEO and grievance
files, and suitability files, are used to: Ensure process integrity;
enable the CIA and the head of the CIA to carry out their lawful and
authorized responsibilities; supplement official personnel folders
(``soft files''); facilitate and expedite processing or procedural
requirements related to employee transactions; provide reference to
monitor, record, and perform personnel management functions including
employee counseling, employee evaluation, assignment, promotion,
authorization of training, awards and leave; and provide management
with statistical reporting.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
located in premises controlled by the head of the CIA. Electronic
records are stored in secure file-servers located in premises
controlled by the head of the CIA.
Retrievability:
By name, social security number, CIA employee number, or other
personal identifiers. Information may be retrieved from this system of
records by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42429]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Component Manager
Office of the Executive Director....... Executive Director
Directorate of Intelligence............ DI Information Management
Officer
Directorate of Operations.............. Chief, DO Human Resources Staff
Directorate of Science & Technology.... Chief, DS&T Administrative
Resources
Office of the Chief Financial Officer.. Chief Financial Officer
Office of the Chief Information Officer Chief Information Officer
Office of Global Support............... Chief of Global Support
Office of Human Resources.............. Chief Human Resources Officer
Office of Security..................... Director of Security
National Intelligence Council.......... Chairman, National Intelligence
Council
Office of Congressional Affairs........ Director of Congressional
Affairs
Office of the DDCI for Community Executive Director for IC
Management. Affairs
Office of General Counsel.............. General Counsel
Office of Inspector General............ Inspector General
Office of Public Affairs............... Director of Public Affairs
Additional DCI Area Components......... DCI Information Management
Officer
Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with the rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by the system; educational institutions and
private organizations; CIA employees; and other federal agencies.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-14
System name:
Information Release Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals who make information release requests to CIA under
provisions of the Freedom of Information Act (FOIA), Privacy Act (PA),
and Executive Order 12958 (EO); individuals who make special search
requests and other related individuals; and individuals who are the
subject of FOIA/PA/EO and special search requests and other related
individuals.
Categories of records in the system:
FOIA/PA/EO requests and processing files including correspondence
and supporting documents; documents responsive to FOIA/PA/EO and
special search requests; duplicate files maintained by Directorate
Information Review Officers (IROs) and component focal points; weekly
reports of FOIA/PA/EO case activity and status; and indices related to
special searches.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive order 12333 (46 FR 59941); Executive
Order 12958 (76 FR 19825); the Freedom of Information Act (5 U.S.C.
552); the Privacy Act (5 U.S.C. 552a); the President John F. Kennedy
Assassination Records Collection Act of 1992 (44 U.S.C. 2107 note); the
Nazi War Crimes Disclosure act (5 U.S.C. 552 note); the Japanese
Imperial Government Records Disclosure act (5 U.S.C. 552 note).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; support the review,
redaction, and release of CIA records pursuant to federal statutes and
Executive Orders; formulate responses to FOIA/PA/EO and special search
requests; provide reference in processing cases under administrative
appeal and civil litigation; provide documentation for referral to
other federal agencies for their review pursuant to Executive Order
12958, and the third agency rule; and generate external reports as
required by federal statutes and internal reports for use by CIA
officials.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
[[Page 42430]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, case number, and full text search. Information may be
retrieved from this system of records by automated or hand search based
on extant indices and automated capabilities utilized in the normal
course of business. Under applicable law and regulations, all searches
of this system of records will be performed in CIA offices by CIA
personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief of Information Management Services, Central Intelligence
Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 FR 1901.11-
45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals who make FOIA/PA/EO and special search requests, and
related individuals; and CIA components that provide information in
response to FOIA/PA/EO and special search requests.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-15
System name:
Guest Speaker Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals under consideration for guest speaker engagements,
training courses and other presentations; such individuals may include
members of the academic and business world as well as present and
former senior CIA and other government officials.
Categories of records in the system:
Biographic data including academic credentials; publicly available
information, including publications authored by the potential speaker;
correspondence; and administrative records.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel: To ensure
process integrity; to enable the CIA and the head of the CIA to carry
out their lawful and authorized responsibilities; and for curriculum
development and selection of speakers for training courses and special
presentations. Biographic data may be used as part of the official file
for personal services contracts.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer report agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file servers located within the
CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of record
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only be authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief Information Officer, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requires are specified in the CIA rules published
in the Federal Register (32 CFR 1901.13). Individuals must comply with
these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations
[[Page 42431]]
for access to individual records or for appealing an initial
determination by CIA concerning the access to records are published in
the Federal Register (32 CFR 1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial determined
by CIA concerning these matters are published in the Federal Register
(32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; CIA employees; academic
institutions and private organizations; libraries and commercial
databases; and federal agencies.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-16
System name:
Employee Clinical and Psychiatric Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees and their dependents; military and
civilian employees detailed to CIA and their dependents; retired or
separated CIA employees and their dependents; and physicians who
provide services to any of the categories of individuals listed above.
Categories of records in the system:
Physical examination; laboratory data; X-rays; private physician
reports; reports of on-the-job injuries and illnesses; results of
psychiatric screening and testing; reports of psychiatric interviews;
records of immunizations; records on individuals covered by this system
receiving Agency counseling; other medical material relating to
environmental health, safety training, and preventative medicine; and
biographic information on physicians covered by this system of records.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel: To ensure
process integrity; to enable the CIA and the head of the CIA to carry
out their lawful and authorized responsibilities; to maintain a
complete and accurate medical record of all CIA employees, their
dependents, military and civilian employees detailed to CIA, and
retired or separated employees; to respond to requirements relating to
safety and environmental issues and to CIA safety and environmental
compliance training; to evaluate suitability for assignment, travel,
fitness-for-duty, health maintenance and in reviewing applications for
medical disability retirement; to track the safety and health status of
CIA employees, components, sites, and operations; and to refer
individuals for specialty medical assistance.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
A record from this system of records may be disclosed, as a routine
use, to the Office of Personnel Management in the case of an employee
who applies for medical disability, and to the Department of Labor in
the case of an employee applies for medical disability, and to the
Department of Labor in the case of an employee who applies for Worker's
Compensation benefits. Information on additional routine uses is set
forth in the ``CIA Statement of General Routine Uses,'' which is
incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, chart number, or other identifying information.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Medical Services Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals supply their medical history; physicians supply their
biographic information; and additional sources may include routine
medical processing and reports from private
[[Page 42432]]
physicians or medical facilities when written permission is granted by
the individual.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-17
System name:
Applicant Clinical and Psychiatric Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Applicants for employment with CIA.
Categories of records in the system:
Physical examinations and related medical material; laboratory
data; results of psychiatric screening and testing; and reports of
psychiatric interviews.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel: To ensure
process integrity; to enable the CIA and the head of the CIA to carry
out their lawful and authorized responsibilities; to maintain a
complete and accurate medical file on all individuals applying for CIA
employment; to evaluate the medical suitability of applicants; to serve
as a basis for the Employee Clinical and Psychiatric Record once an
applicant is hired by the CIA; and to generate statistical reports on
applicants.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, chart number, or other identifying information.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Medical Services Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Centeral Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an intial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Applicants who supply their medical history; additional sources may
include routine medical processing and reports from private physicians
or medical facilities when written permission is granted by the
applicant.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-18
System name:
Psychological Testing Data Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Applicants for employment with the CIA; CIA staff or contract
employees and their dependents; military and civilian personnel
detailed to the CIA; and retired or separated CIA staff or contract
employees and their dependents.
Categories of records in the system:
Psychological testing records and assessment reports.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel: To ensure
process integrity; to enable the CIA and the head of the CIA to carry
out their lawful and authorized responsibilities; to track individual
test results which aid CIA management and advisory personnel, who have
a need-to-know, in decision making; to produce research reports of
aggregate data for appropriate officials and components of the CIA; and
to examine the relationship between test scores and other variables of
interest such as job performance.
[[Page 42433]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in a secured area within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, or other identifying information. Information may be
retrieved from this system of records by automated or hand search based
on extant indices and automated capabilities utilized in the normal
course of business. Under applicable law and regulations, all searches
of this system of records will be performed in CIA offices by CIA
personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Medical Services Office, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning theses matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals who have completed a variety of psychological tests and
interview sessions with CIA medical officers; and individuals involved
in the assessment of test data.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-19
System name:
Agency Human Resources Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees; military and
civilian personnel detailed to the CIA; personal services independent
contractors; applicants in process for CIA employment; candidates for
CIA awards; participants, and beneficiaries designated by deceased CIA
employees who were participants, in the CIA's authorized retirement
systems and retirement savings programs; and certain OSS veterans.
Categories of records in the system:
Biographic data including records on education, military service
data, insurance, medical and retirement status and locator information
on individuals covered by this system; employment information including
records on applicant tracking, job matching, seasonal and cooperative
employment programs, and information on those separating from CIA
employment; personnel information including records on employment
history, leave, time and attendance, fitness and performance appraisal
reports, awards, travel, training, job injury, worker's compensation
records and security clearance information; CIA personnel information
including records on position and job title information, qualifications
and skills assessments, authorized personnel staffing data, levels, and
patterns; financial information relating to payroll and authorized
retirement and retirement savings accounts, including authorized or
required payroll deductions or contributions for federal, state and
local taxes, other tax documentation, and retirement, insurance and
leave entitlements; banking instructions for dissemination of salary
paychecks; contracts relating to contract employees and independent
contractors; and financial disclosure forms submitted pursuant to the
Ethics in Government Act.
Authority for maintenance of the systems:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).
Purpose(s):
To serve as the central human resources management system for the
CIA. Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; perform centralized
personnel functions such as employment, separation of employment,
payroll, position and personnel staffing, and general employee
transactions; support the general administration of systems dependent
on personnel data such as insurance, medical and health care, and
retirement and retirement savings; compute salary, attendance, leave,
benefits and entitlements for payroll and its dependent systems
including insurance, medical and health care, and authorized retirement
and retirement savings systems; track applicant and employee biographic
and demographic data for use in employee location tracking, and
statistical reports; compile statistical reports for CIA management on
strength, distribution and utilization of staffing, average grades and
salaries, minorities, projected retirements, profiles of CIA skills and
qualifications, comparative rates on promotions, separations, new
[[Page 42434]]
employees, reasons for separations; provide information and statistics
for heads of Career Services to assist them in administering their
career development and evaluation programs, including promotion rates
and headroom, performance appraisal report ratings, qualifications,
changes in their Career Services; assess staffing patterns, grade and
salary data for office heads required for staffing and budget
projections; provide information and statistics for components
responsible for administering recruitment, hospitalization, insurance,
and authorized retirement and retirement savings programs; and provide
records of employee transactions to responsible CIA officials and to
the employees themselves.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Information from this system concerning CIA retirees is routinely
disseminated to the Office of Personnel Management. Information
concerning work-related injuries of CIA employees is routinely provided
to the Department of Labor in connection with Worker's Compensation
claims. Information on additional routine uses is set forth in the
``CIA Statement of General Routine Uses,'' which is incorporated herein
by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, social security number, CIA employee number, or other
personal identifiers. Information may be retrieved from this system of
records by automated or hand search based on extant indices and
automated capabilities utilized in the normal course of business. Under
applicable law and regulation, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief Human Resources Officer, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.45)
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendment to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; education institutions;
physician and medical practitioners; CIA employees; and other federal
agents.
Exemptions claimed for the system:
Certain records contained within this year of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k) and (d)(5).
CIA-20
System name:
Official Personnel Files.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees; and military
and civilian personnel detailed to the CIA.
Categories of records in the system:
Personal and employment history statements; employment contracts;
personnel actions; performance appraisal reports; awards and
commendations; biographic profiles and data; retirement status and exit
processing information, training and travel records; correspondence;
and photographs.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.)
Purpose(s):
Records in this system are used by human resource management
personnel and other authorized personnel to: Ensure process integrity;
enable the CIA and the head of the CIA to carry out their lawful and
authorized responsibilities; administer routine personnel transactions
including: personnel assignments; performance evaluations; promotions;
adverse actions; counseling; retirement determinations of
qualifications; separations; medical or insurance claims; and
statistical reports; decides on the rights, benefits, entitlements and
utilization of CIA employees; provide a data source for production of
summary descriptive statistics and analytical studies related to human
resource management issues; support resource metrics; locate specific
individuals for personnel research or other personnel management
functions; and verify employment.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Information from this system of records may be transmitted to
another U.S. Government agency relative to employment considerations by
that agency, and to the Office of Personnel Management (OPM) relative
to OPM's administration of retirement benefits for individuals covered
by this system. Information on additional routine uses is set forth in
the ``CIA Statement of
[[Page 42435]]
General Routine Uses'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured area(s) within the CIA.
Electronic records are stored in secure file-servers located with the
CIA.
Retrievability:
By name, social security number, or other personal identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
person. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief Human Resources Officer, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; educational institutions and
private organizations; physicians and medical practitioners; CIA
employees; and other federal agencies.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-21
System name:
Applicant Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Applicants for employment with the CIA.
Categories of records in the system:
Records concerning the applicant, including: Biographic data;
medical and employment history statements; educational transcripts; and
personal references, and records relating to employment processing,
including: interview reports; test results; correspondence; review
comments; and general processing records.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records are used by CIA human resources management officials and
other authorized personnel: To ensure process integrity; to enable the
CIA and the head of the CIA to carry out their lawful and authorized
responsibilities; to review an applicant's qualifications; for security
background investigations; for suitability determinations; for medical
screening; and to determine whether employment with the CIA will be
offered.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, social security number, or other personal identifiers.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, Recruitment Center, Central Intelligence Agency, Washington,
DC 20505.
Notification procedure:
Individual seeking to learn if this system of records contains
information about them should direct inquiries to: Information and
Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505.
Identification requirements are specified in the CIA rules published in
the Federal Register (32 CFR 1901.13). Individuals must comply with
these rules.
[[Page 42436]]
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA applicants; applicant references; educational institutions and
private organizations; physicians and medical practitioners; CIA
employees; and other federal agencies.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-22
System name:
Personnel Security Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former applicants for CIA employment; CIA staff and
contract employees; personal services independent contractors and
industrial contractors; military and civilian personnel detailed to the
CIA; individuals of security interest to CIA; persons of, or
contemplated for, substantive affiliation with, or service to, the CIA;
persons on whom the CIA has conducted or is conducting an
investigation; and federal, civilian, and military personnel with whom
the CIA conducts liaison.
Categories of records in the system:
Biographic data (including name, sex, date and place of birth,
social security number, and completed security questionnaires);
authorizations for the release of financial, travel, employment,
housing, educational, and other information; summaries or reports of
information obtained from other CIA records such as personnel, medical,
or counterintelligence records; financial disclosure forms submitted by
CIA personnel; travel data on individuals covered by this system;
correspondence pertaining to an individual's suitability for CIA
assignment or affiliation, and the individual's security eligibility
for access to classified information, projects, or facilities;
investigative reports, investigative information, and data pertaining
to actual or purported compromise of classified or otherwise protected
information; appraisals that summarize investigative results and
provide the decision or rationale for determining whether an individual
should receive access to classified information, projects, or
facilities, or is suitable for CIA affiliation or assignment;
documentation of, or relating to, interim or final actions relating to
issues of security, discipline, or the grant, denial, suspension, or
revocation of a CIA security clearance, access approval, or security
approval; and secrecy agreements executed by individuals covered by
this system.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825);
and Executive Order 12968 (60 FR 40245).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; to document personnel
security and suitability decisions; assist with security eligibility
determinations and employment or assignment suitability decisions in
accordance with applicable statutes, Executive Orders, Director of
Central Intelligence Directives, CIA regulations, and other applicable
law; record information regarding security eligibility determinations
and employment or assignment suitability decisions concerning
individuals who are under consideration for affiliation or continued
affiliation with the CIA, or access or continued access to classified
or otherwise protected CIA information, projects, or facilities; verify
individual security clearances or access approvals; and record
information relevant to investigations into possible violations of CIA
rules and regulations, including the possible loss or compromise of
classified or protected CIA information.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records in this system are used to provide information, including
biographic information and records of security breaches, to other
federal agencies involved in national security matters in the following
circumstances: To respond to national agency checks; to certify
security clearances and access approvals; and to provide information
relevant to espionage investigations. Information on additional routine
uses is set forth in the ``CIA Statement of General Routine Uses,''
which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are safeguarded by combination lock security containers, or
are stored within a vaulted area. Access is restricted to individuals
who are certified on an ``Access List.'' The Access List is validated
at least annually and circulated to responsible Agency officials so
that they can ensure that records are accessed only for official
purposes.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42437]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system of records; personal and
business references provided by the individual or developed during the
course of an investigation; educational institutions and private
organizations; federal, state, and local government entities; public
sources such as newspapers and periodicals, consumer reporting
agencies, financial, travel, educational, employment-related, and other
commercial sources; and classified and unclassified reporting on
investigations and investigative materials.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-23
System name:
Intelligence Community Security Clearance and Access Approval
Repository.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
U.S. government employees, military personnel, personal services
independent contractors and industrial contractors to U.S. government
programs who possess security clearances and security access approvals.
Categories of records in the system:
Biographic data (including name, date and place of birth, social
security number, and employer); and information relating to security
clearances and security access approvals, including clearances and
access approvals held, current status of clearances and access
approvals, and date of background investigation.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825);
and Executive Order 12968 (60 FR 40245).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and to verify individual
security clearances or security access approvals throughout the
Intelligence Community in order to control access to classified and
compartmented materials.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records in this system are provided to Intelligence Community
agencies and relevant government contractors to certify individuals'
security clearances and access approvals. Information on additional
routine uses is set forth in the ``CIA Statement of General Routine
Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
controlled by the head of the CIA. Electronic records are stored in
secure file-servers located in premises controlled by the head of the
CIA.
Retrievability:
By name or social security number. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business.
Safeguards:
Records and servers are stored within a vaulted area. Access is
restricted to individuals with appropriate clearances and a ``need to
know,'' as certified by an Access Control List.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 FR 1901.11-
45).
[[Page 42438]]
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system of records; U.S. government
agencies; and current and former employers of individuals covered by
this system of records, including both government and private sector
organization.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-24
System name:
Polygraph Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former applicants for CIA employment; CIA staff and
contract employees; personal services independent contractors and
industrial contractors; military and civilian personnel detailed to the
CIA; individuals of security interest to CIA; persons of, or
contemplated for, substantive affiliation with, or service to, the CIA;
and persons on whom the CIA has conducted or is conducting an
investigation.
Categories of records in the system:
Polygraph reports; polygraph charts; polygraph tapes; and notes
from polygraph interviews or activities related to polygraph
interviews.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825);
Executive Order 12968 (60 FR 40245);
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document polygraph
results; assist with security eligibility determinations and employment
or assignment suitability decisions in accordance with applicable
statutes, Executive Orders, Director of Central Intelligence
Directives, CIA regulations, and other applicable law; and to assist
with investigations into possible violations of CIA rules and
regulations, including the possible loss or compromise of classified or
protected CIA information.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Security, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system of records.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-25
System name:
Office of the Director Action Center Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
[[Page 42439]]
Categories of individuals covered by the system:
Individuals who send correspondence to, or receive correspondence
from, the Office of the Director; and individuals who are the subject
of correspondence to or from the Office of the Director.
Categories of records in the system:
Correspondence and documents addressed to, received by, or
originated in the Office of the Director concerning: matters of policy,
operations, and security within the purview of the head of the CIA;
Congressional inquiries; and inquiries from the members of the general
public.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order (46 FR 59941).
Purposes(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; documents the activities
and policy decisions of the head of the CIA; and serve as reference
material for business areas within the purview of the Office of the
Director.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Correspondence contained in this system of records may be provided
to the U.S. Government agencies, other than the CIA, when it is
determined that such other agencies can more appropriately handle the
matters addressed in the correspondence. Information on additional
routine uses is set forth in the ``CIA Statement of General Routine
Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within the CIA.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedule approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, DAC, Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individuals
records for for appealing an initial determination by CIA concerning
the access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
U.S. Government records; publicly available information from the
media, libraries, and commercial databases; and Executive branch and
Congressional officials and staff members of the general public who
send correspondence to, or receive correspondence from, the Office of
the Director of Central Intelligence.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-26
System name:
Office of General Counsel Records.
Security classification:
The classification of records in this system can range from
unclassified to top secret.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees, personal
services independent contractors, employees of industrial contractors,
military and civilian personnel detailed or assigned to the CIA;
applicants for employment with the CIA; current and former employees
and contractors of U.S. Government agencies; individuals in contact
with the CIA, including individuals whose inquiries concerning the CIA
or the Intelligence Community (IC) are forwarded to the Office of
General Counsel for response; attorneys in private practice who hold
CIA security clearances or access approvals; individuals in government,
academia, the business community, or other elements of the private
sector with expertise on matters of interest to the Office of General
Counsel; and individuals who may be involved in matters which implicate
the CIA's and/or the IC's legal authorities, responsibilities, and
obligations, including but not limited to administrative claimants,
grievants, parties in litigation, witnesses, targets or potential
targets of investigations or intelligence collection, and individuals
who are interviewed by, or provide information to the CIA or the IC.
Categories of records in the system:
Legal documents, including but not limited to pleadings, subpoenas,
motions, affidavits, declarations, briefs, litigation reports, and
legal opinions; biographic information for private attorneys, including
Social Security Number, date and place of birth, education, law firm
(if any), office addresses, fax and telephone numbers, bar memberships,
legal specialties and/or areas of practice, names of CIA-affiliated
clients, and date and type of security clearance and/or access
[[Page 42440]]
approval pending or granted; crimes reports filed with the U.S.
Department of Justice or other appropriate law enforcement agencies
concerning individuals covered by this system of records;public and
confidential Financial Disclosure Reports required by the Office of
Government Ethics; internal CIA documents and cables concerning
individuals covered by this system of records; and correspondence with
members of the public, members of the U.S. Congress, Congressional
staff, and federal, state, local international and foreign agencies,
courts and administrative tribunals.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide legal advice and
representation to the Central Intelligence Agency and the Director of
Central Intelligence; provide factual information necessary for the
preparation of legal documents, including pleadings, subpoenas,
motions, affidavits, declarations, briefs, legal opinions, litigation
reports prepared for the Department of Justice, and reports to law
enforcement agencies; provide a historical record of all private
attorneys who have received security clearances and/or access approvals
to receive and discuss U.S. Government information necessary to their
representation of CPA-affiliated clients, and record the nature, scope
and duration of private attorneys' legal representations of CIA-
affiliated clients; and maintain a record of federal, state, local,
international or foreign litigation, administrative claims, and other
legal matters in which CIA is a party or has an interest.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name or other personal identifier. Information may be retrieved
from this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
General Counsel, Central Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification seciton above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification seciton above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; publicly available information;
CIA records; and federal, state and local government agencies and
courts.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-27
System name:
Office of Equal Employment Opportunity (OEEO) Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former CIA staff and contract employees, personal
services independent contractors, industrial contractors, and military
and civilian personnel detailed to the CIA; and applicants for
employment with the CIA.
Categories of records in the system:
Documents relating to EEO complaints, including: Data collected by
an EEO Investigator which bears on charges of discrimination brought by
a complainant; ;sworn affidavits from the complainant, the alleged
discriminating officer(s), and other individuals as appropriate; other
documents or statistical evidence considered pertinent to the case
which assists the CIA in making a decision; requests made by
individuals or offices for reasonable accommodations, and the products
or services provided in response to such requests; and information
regarding individuals who apply for retirement on the basis of medical
disabilities, and other individuals with medical disabilities.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941);
[[Page 42441]]
Executive Order 11478, as amended by Executive Order 13097 (63 FR
30097) and Executive Order 13152 (65 FR 26115); Equal Employment
Opportunity Act of 1972 (42 U.S.C. 2000e et seq.); Age Discrimination
in Employment Act (29 U.S.C. 633a); the Rehabilitation Act of 1973, as
amended (29 U.S.C. 701 et seq.).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; process EEO complaints;
provide information for review by the Equal Employment Opportunity
Commission; provide information for federal court review; track
requests and provide reasonable accommodations through the provision of
products and services to individuals who make requests for such
accommodations; and track applications for retirement on the basis of
medical disabilities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured ares accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director, Office of Equal Employment Opportunity, Central
Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; applicants for employment with
the CIA; individuals who provide information during the investigation
of EEO complaints; and medical and psychiatric personnel.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-28
System name:
Congressional Liaison Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Current and former members of the U.S. Congress and Congressional
staff; individuals whose inquiries relating to CIA matters are
forwarded by members of the U.S. Congress or Congressional staff to CIA
for response, and CIA employees wishing to contact members of Congress
of Congressional staff on official matters.
Categories of records in the system:
Correspondence and other documents between CIA's Office of
Congressional Affairs, members of Congress, Congressional staff,
constituents, and other CIA offices and/or U.S. Government entities
regarding inquiries made by constituents and sent to the CIA for
response; and memoranda, correspondence, position papers and other
documents used to support CIA's liaison with members of Congress,
staff, and their offices and committees, including memoranda
documenting substantive briefings and debriefings, as well as reports
provided to the CIA by Congressional personnel.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; document constituent or
other inquiries forwarded by members of Congress and staff to CIA and
CIA's responses to those inquiries; coordinate and prepare memoranda
and position papers reflecting CIA's views on proposed legislation;
facilitate Congressional briefings by maintaining a record of CIA's
positions on issues of interest to particular members of Congress and
staff; and provide guidance to employees on Congressional matters.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records from this system may be disclosed to Congress. Information
on additional routine uses is set forth in the ``CIA Statement of
General Routine Uses,'' which is incorporated herein by reference.
[[Page 42442]]
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Congressional Affairs, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Current and former members of the U.S. Congress and their staffs;
CIA employees; individuals whose inquiries relating to CIA matters are
forwarded by members or staff of the U.S. Congress to the CIA for
response.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-29
System name:
Public Affairs Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Members of the general public who have written to the CIA to
inquire about CIA activities; CIA personnel who have reported media
contacts; and media representatives.
Categories of records in the system: Media coverage, including
newspaper and magazine articles, which mentions the CIA correspondence
between media representatives and the Office of Public Affairs;
memoranda of conversations between the Office of Public Affairs and
media representatives; correspondence from the general public regarding
CIA, and CIA responses; internal CIA memoranda concerning the subject
matter of this records system; and names of CIA personnel who have
reported contacts with media representatives.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide a record of
significant media coverage of the CIA; provide a record of contact with
media representatives by the Office of Public Affairs; maintain a
record of correspondence between members of the general public who
raise questions about CIA activities; and maintain a record of CIA
personnel media contacts.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file servers
located within the CIA.
Retrievability:
By name. Information may be retrieved from this system of records
by automated or hand search based on extant indices and automated
capabilities utilized in the normal course of business. Under
applicable law and regulations, all searches of this system of records
will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director of Public Affairs, Central Intelligence Agency,
Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA
[[Page 42443]]
rules published in the Federal Register (32 CFR 1901.13). Individuals
must comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Publicly available informtion from the media, libraries and
commercial databases; CIA records concerning CIA activities and the
subject matter of media contacts; and individuals covered by this
system of records.
Exemptions claimed for the system:
Certain records contained within the system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-30
System name:
Inspector General Research Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA personnel; and other individuals whose names appear in
documents assembled primarily from other CIA records systems by the
Inspector General in relation to Executive branch commission and
Congressional committee reviews conducted between 1972 and 1976
concerning Agency activities.
Categories of records in the system:
CIA documents that are pertinent to Executive branch commission and
Congressional committee reviews of CIA activities.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and for reference use in
connection with Executive branch and Congressional committee reviews of
CIA activities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Inspector General, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
noticiation section above. Regulations for access to individual records
or for appealing an initial determination by CIA concerning the access
to records are published in the Federal Register (32 CFR 1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901-.21-23, 32 CFR 1901.42).
Record source categories:
CIA employees; CIA records; and records of Executive branch
commissions and Congressional committees.
Exemptions claimed for the system:
Certain records contained within the system of records may be
exempted from certain provisions of the Privacy (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-31
System name:
Inspector General Investigation and Interview Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
CIA staff and contract employees, personal services independent
contractors, industrial contractors, persons with other contractual
relationships, or other relationships with the CIA, persons who are
[[Page 42444]]
interviewed by or provide information to the Office of the Inspector
General, persons involved with or knowledgeable about matters being
investigated by the Office of Inspector General, and persons who have
filed grievances with the Officer of Inspector General or CIA
components.
Categories or records in the system:
Reports of interviews, signed statements, correspondence, reports
of investigations, forms, cables, internal CIA memoranda, prior
criminal records of individuals covered by the system, and other
materials relating to employee grievances and other matters of interest
to or inspected by the Office of Inspector General.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 503a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and maintain a detailed
record of the investigative activities of the CIA Office of Inspector
General, including investigations of grievances, allegations of
misconduct by CIA personnel; and to provide information to CIA
management regarding personnel matters and to assist in the evaluation
of current and proposed programs, policies and activities.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
a. Records in this system are used and disclosed as necessary by
members of the Office of Inspector General in the investigation of
matters of interest or concern to be head of the CIA, Inspector
General, and senior Agency officials, including grievances and
allegations of misconduct by Agency employees, and to provide
information to Agency management regarding personnel matters, and for
evaluating current and proposed programs, policies and activities,
selected assignments, and requests for awards or promotions.
b. Records in this system that indicate a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and
whether arising by general statute or particular program, or by rule,
regulation or order pursuant thereto, or that indicate a violation or
potential violation of a contractual obligation, may be disclosed to
the appropriate agency, whether federal, state, local, foreign, or
international, charged with the responsibility for investigating or
prosecuting such violation, enforcing or implementing such statute,
rule, regulation, or order, or with enforcing such contract.
c. Records in the system may be disclosed to a federal, state,
local, foreign, or international agency, or to an individual or
organization, when necessary to elicit information relevant to an
Office of Inspector General investigation, inquiry, decision, or
recommendation.
d. Records in the system may be disclosed to a federal, state,
local, foreign, or international agency when requested in connection
with the assignment, hiring, or retention of an individual, the
issuance or revocation of a security clearance, letting of a contract,
or any authorized inquiry or investigation to the extent that the
information is relevant to the requesting agency's decision on the
matter.
e. Records in the system may be disclosed to any federal agency
when documents, witness statements, or other information obtained from
that agency are used in compiling the system record, or when the record
is relevant to the official responsibilities of that agency.
f. Unclassified records in the system, or unclassified portions
thereof, including information identifying individuals covered by the
system, may be disclosed to the public when the matter under
investigation has become public knowledge or the Inspector General
determines that such disclosure is necessary to preserve confidence in
the integrity of the Inspector General process, or is necessary to
demonstrate the accountability of CIA employees, officers, or
individuals covered by the system, unless it is determined that release
of the specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy.
g. Records in the system pertaining to an employee grievance may be
disclosed to any party to that grievance except for records that
disclose the identity of a non-party who requested confidentiality and
provided a statement during the grievance process.
h. Records in the system may be disclosed in the course of
presenting evidence to a court, magistrate, or administrative tribunal,
including disclosures in the course of settlement negotiations, or
pursuant to statutes or regulations governing the conduct of such
proceedings.
i. Records in the system may be disclosed to representatives of the
Department of Justice or of any other agency that is responsible for
representing Agency interests in connection with judicial,
administrative or other proceedings. Records may also be disclosed to
the Department of Justice to the extent necessary to obtain its advice
on any matter relevant to an Office of Inspector General investigation.
j. Records in the system may be disclosed to the Senate Select
Committee on Intelligence and the House Permanent Select Committee on
Intelligence, or other congressional committees, or the staffs thereof,
in connection with the oversight and legislative functions.
k. Records in the system may be disclosed to the President's
Foreign Intelligence Advisory Board, and the Intelligence Oversight
Board, and any successor organizations, when requested by those
entities, or when the Inspector General determines that disclosure will
assist in the performance of their oversight functions. Information on
additional routine uses is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records are stored in secured areas within CIA facilities.
Electronic records are stored in secure file-servers located within the
CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices, and by automated means utilized
in the normal course of business. Under applicable law and regulations,
all searches of this system of records will be performed in CIA offices
by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42445]]
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Inspector General, Central Intelligence Agency, Washington, DC
20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA records; CIA staff and contract employees, personal services
independent contractors, industrial contractors, and military and
civilian detailees to CIA; federal, state, and local officials; foreign
governments; private citizens, including U.S. citizens and foreign
nationals.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-32
System name:
Office of the Deputy Director of Central Intelligence (DDCI) for
Community Management Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals who visit, contact, have employment, contractual, or
other relationships with, or otherwise participate in the activities
of, the Office of the DDCI for Community Management or the Intelligence
Community; individuals who are of foreign intelligence,
counterintelligence, or security interest to the Intelligence
Community, including individuals identified as being involved in
activities related to intelligence matters; and individuals in
government academia, the business community, or other elements of the
private sector with expertise on matters of intelligence interest to
the Office of the DDCI for Community Management, or other elements of
the Intelligence Community.
Categories of records in the system:
Records in this system include: Information relating to the
management and oversight of intelligence requirements, analysis,
reporting and operations, including acquisitions; biographic and other
information about individuals of intelligence interests; information on
individuals and events of interest to the Intelligence Community;
information identifying source documents and their recipients; and
biographic and other information, including security clearances, access
approvals, and employment and training records, about individuals who
visit, contact, have employment, contractual or other relationships
with, or otherwise participate in, the activities of the Office of the
DDCI for Community Management.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 12958 (76 FR 19825).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the Director of Central
Intelligence to carry out their lawful and authorized responsibilities;
provide classified and unclassified information to the Director of
Central Intelligence, CIA and other appropriate Intelligence Community
and U.S. Government officers, employees, detailees, or contractors for
the conduct of authorized activities; and assist the Director of
Central Intelligence with his Intelligence Community responsibilities,
including resources management, program assessment and evaluation,
policy formulation, and collection requirements management, and the
protection of intelligence sources and methods.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records from this system of records may be disclosed to U.S.
Government organizations, personnel and contractors: in order to
facilitate security, employment, or contractual decisions; and as
necessary for the protection of intelligence sources and methods,
intelligence oversight and management, and in support of intelligence
operations, analysis and reporting. Additionally, records from this
system are used to prepare periodic statistical reports for U.S.
Government officials related to the control and dissemination of
classified information. Information on additional routine uses is set
forth in the ``CIA Statement of General Routine Uses,'' which is
incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
located in premises controlled by the Director of Central Intelligence
(DCI). Electronic records are stored in secure file-serves located in
premises controlled by the DCI.
Retrievability:
By name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
search based on extant indices and automated capabilities utilized in
the normal course of business.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
[[Page 42446]]
System manager(s) and address:
Executive Director for Intelligence Community Affairs, Office of
the DDCI for Community Management, c/o Central Intelligence Agency,
Washington, DC 20505.
Notification procedures:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1910.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access the records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend record should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; U.S. Government officers,
employees, agencies, organizations and contractors; publicly available
information from the media, libraries and commercial databases;
unclassified reporting; classified intelligence reporting and source
documents; investigative reports; and correspondence.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-33
System name:
National Intelligence Council (NIC) Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals who have employment, detailee, liaison, or contractual
relationships with the National Intelligence Council (NIC) or
Intelligence Community agencies, including personal services
independent contractors and industrial contractors; individuals in
academia and the private sector with expertise on matters of
intelligence interest to the NIC; and individuals who are of foreign
intelligence, counterintelligence, or security interest to the NIC,
including individuals identified as being involved in activities
related to intelligence matters.
Categories of records in the system:
Records in this system include administrative and contact
information; document relating to intelligence requirements, analysis,
reporting and operations; National Intelligence Council operational
records; biographic information about individuals of intelligence
interest; publicly-available information on individuals and events of
interest to the NIC; other policy and operational data based on foreign
intelligence, counterintelligence and security reporting.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 12958 (76 FR 19825).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the Director of Central
Intelligence to carry out their lawful and authorized responsibilities;
provide classified and unclassified information within the CIA and to
appropriate Intelligence Community and U.S. Government officials for
the conduct of authorized activities; and assist the Director of
Central Intelligence and the Intelligence Community by evaluating the
adequacy of intelligence support to U.S. policymakers and other senior
intelligence consumers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records from this system of records may be disclosed to other U.S.
Government organization in order to facilitate any security,
employment, or contractual decisions. Records also may be disclosed to
other U.S. Government organizations as necessary for the protection of
intelligence sources and methods and in support of intelligence
operations, analysis and reporting. Information on additional routine
uses is set forth in the ``CIA Statement of General Routine Uses,''
which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
located in premises controlled by the Director of Central Intelligence
(DCI). Electronic records are stored in secure file-servers located in
premises controlled by the DCI.
Retrievability:
By Name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
search based on extant indices and automated capabilities utilized in
the normal course of business.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address:
Chairman, National Intelligence Council, c/o Central Intelligence
Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
[[Page 42447]]
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals covered by this system; U.S. Government employees,
agencies and organizations; publicly-available information from the
media, libraries and commercial databases; classified reporting and
intelligence source documents; and correspondence.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-34
System name:
Arms Control Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals who have employment, detailee, liaison, or contractual
relationships with the Center for Weapons Intelligence,
Nonproliferation and Arms Control (WINPAC), including personal services
independent contractors and industrial contractors; individuals who
visit, contact, or otherwise participate in the activities of WINPAC.
Categories of records in the system:
Records in this system include administrative, biographic and
contact information; publicly available information on events of
interest to the arms control community; classified reporting on events
of interest to the arms control community; documents identifying
classified source documents and their recipients.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive
Order 12958 (76 FR 19825).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity, enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; and provide classified
and unclassified information to appropriate CIA and Intelligence
Community officials for the conduct of authorized activities, including
support to the negotiation and assessment of arms control agreements.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records from this system of records may be disclosed to other U.S.
Government organizations in order to facilitate any security,
employment, or contractual decisions by those organizations. Records
also may be disclosed to other U.S. Government organizations as
necessary for the protection of intelligence sources and methods and in
support of intelligence operations, analysis and reporting. Information
on additional routine uses is set forth in the ``CIA Statement of
General Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within premises controlled by the head of the CIA. Electronic records
are stored in secure file-servers within premises controlled by the
head of the CIA.
RETRIEVABILITY:
By name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
search based on extant indices and automated capabilities utilized in
the normal course of business.
SAFEGUARDS:
Records are stored in a secured areas accessed only by authorized
persons. Software access controls are also in place.
RETENTION AND DISPOSAL:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN):
Director, WINPAC, Central Intelligence Agency, Washington, DC
20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing in initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct or amend records should be
addressed an indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
RECORD SOURCE CATEGORIES:
Individuals who are the subject of records in this system; U.S.
Government employees, agencies and organizations; publicly available
information obtained from the media, libraries and commercial
databases; unclassified and classified reporting and intelligence
source documents; and correspondence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
[[Page 42448]]
CIA-35
SYSTEM NAME:
Directorate of Science & Technology (DS&T) Private Sector Contact
Information.
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals in the private sector who work or have worked on CIA
personal services or industrial contracts; individuals about which
there is publicly-available information identifying a scientific,
technical or related expertise of interest to CIA; and CIA staff and
contract employees, and other individuals affiliated with CIA who work
on CIA projects with private sector experts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information, including areas of expertise.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 123333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide reference
information; and facilitate communication by CIA with private sector
experts.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name or other CIA identifier. Information may be retrieved from
this system of records by automated or hand search based on extant
indices and automated capabilities utilized in the normal course of
business. Under applicable law and regulations, all searches of this
system of records will be performed in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director, DS&T Administrative Resources Center, Central
Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals who are the subject of records in the system; and
publicly available information obtained from the media, libraries and
commercial databases.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-36
System name:
Alumni Communications Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Former CIA employees who voluntarily contact the Alumni
Communications Port to offer comments, insights or suggestions.
Categories of records in the system:
Biographic data (including name, contact information such as
address or phone number, and Social Security Number or CIA identifier);
and correspondence and memoranda regarding the content of conversations
with former employees and any resulting actions.
Authority for maintenance of the system.
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; verify the identities of
individuals contacting the Port; continue communications with
individuals who contact the Port; and record a summary of the
conversations and any resulting actions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
[[Page 42449]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in a secured area
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand search based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Director, DS&T Investment Program Office, Central Intelligence
Agency, Washington, DC 20505.
Notification procedures:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Indentification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individuals records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
Individuals who voluntarily contact the Alumni Communications Port;
and CIA employees.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-37
System name:
Directorate of Operations Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals who are of foreign intelligence or foreign
counterintelligence interest to the CIA, either because of their
actual, apparent, or potential association with foreign intelligence or
foreign counterintelligence activities, or because they are of actual
or potential use to the CIA.
Categories of records in the system:
Documents recording the operational activities of the Directorate
of Operations (DO) of the Central Intelligence Agency.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purposes(s):
Records in this system are used by authorized personnel to: Ensure
process integrity, enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities, and maintain a record of
the operational activities of the Directorate of Operations of the
Central Intelligence Agency.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Records from this system of records may be provied to selected
federal agencies, including the Federal Bureau of Investigation,
military departments and, through established liaison channels, to
selected foreign government agencies, as necessary for the conduct of
foreign intelligence and counterintelligence operations by the CIA and
other U.S. Government entities authorized to conduct such operations.
Information on additional routine uses is set forth in the ``CIA
Statement of General Routine Uses,'' which is incorporated herein by
reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
search based on extant indices and automated capabilities utilized in
the normal course of business. Under applicable law and regulations,
all searches of this system of records will be performed in CIA offices
by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
RETENTION AND DISPOSAL:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
SYSTEM MANAGER(S) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Chief, DO Information Management Staff, Central Intelligence
Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator,
[[Page 42450]]
Central Intelligence Agency, Washington, DC 20505. Identification
requirements are specified in the CIA rules published in the Federal
Register (32 CFR 1901.13). Individuals must comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR 190.11-
45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
RECORD SOURCE CATEGORIES:
Foreign intelligence and counterintelligence sources; U.S.
Government agencies; CIA predecessor organizations; publicly available
information; and state and local agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-38
SYSTEM NAME:
Academic and Business Contact Records.
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the academic community, members of scientific and other
professional organizations, U.S. Government officials, employees of
private sector organizations, and other individuals who have expertise
in, or access to information on, subjects of intelligence interest; and
individuals who have serves as, or are considered potential advisers,
consultants, or personal services independent contractors to the CIA on
matters of intelligence interest.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including names, contact information,
professional credentials and areas of interest of expertise of
individuals covered under this system of records; history of CIA
association, if any, of individuals covered under this system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403 et seq.); Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by authorized personnel to: Ensure
process integrity, enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities, and maintain a record of
persons inside and outside the U.S. Government of current or potential
utility as advisors or consultants to the CIA in performing its mission
to produce intelligence analyses on matters of national security
concern.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored secured areas within
the CIA. Electronic records are stored in secure file-servers located
within the CIA.
RETRIEVABILITY:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand searches based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
RETENTION AND DISPOSAL:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN):
Directorate of Intelligence Information Management Officer, Central
Intelligence Agency, Washington, DC 20505.
NOTIFICATION PROCEDURE:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification procedures section above. Regulations for access to
individual records or for appealing an initial determination by CIA
concerning the access to records are published in the Federal Register
(32 CFR 1901.11-45).
CONTESTING RECORD PROCEDURE:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
RECORD SOURCE CATEGORIES:
Individuals who are the subject of records in this system; U.S.
Government employees, publicly available information obtained from the
media, libraries and commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-39
SYSTEM NAME:
Customer Relations Records.
[[Page 42451]]
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former intelligence customers including U.S.
policymakers, U.S. Government personnel, and other authorized
recipients of CIA intelligence products.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including names, addresses, contact
information, security clearances and access approvals, and subjects of
intelligence interest to individuals covered by this system of records;
documents containing comments and feedback from individuals covered by
this system of records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities, maintain dissemination
lists for CIA finished intelligence products, in order to ensure proper
dissemination of classified and unclassified products; maintain a
record of disseminations; maintain a list of topics of interest to
particular intelligence customers; and document customer feedback on
particular products.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
RETRIEVABILITY:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand searches based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
RETENTION AND DISPOSAL:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA
SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN):
Directorate of Intelligence Information Management Officer, Central
Intelligence Agency, Washington, DC 20505.
NOTIFICATION PROCEDURES:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Indentification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
CONTESTING RECORD PROCEDURES:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
RECORD SOURCE CATEGORIES:
Individuals who are the subjects of records in this system; CIA
personnel; other U.S. Government personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-40
SYSTEM NAME:
Research System Records.
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Central Intelligence Agency, Washington, DC 20505.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals of foreign intelligence or counterintelligence interest
to the CIA, including individuals associated with international
terrorism, international organized crime, or international narcotics
trafficking activities; and individuals who have written on the general
topic of intelligence.
CATEGORIES OF RECORDS IN THE SYSTEM:
Classified intelligence reporting, including reports from other
U.S. Government agencies and foreign government information; and
publicly available information from the media, libraries and commerical
databases.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
PURPOSE(S):
Records in this system are used by authorized personnel to: Ensure
process integrity; enable the CIA and the head of the CIA to carry out
their lawful and authorized responsibilities; provide a repository of
classified and unclassified information on topics of foreign
intelligence and counterintelligence interest to the CIA; assist the
CIA's Directorate of Intelligence to fulfill its mission of providing
timely, accurate, and objective intelligence analysis on the full range
of national security threats and foreign policy issues facing the
United States; and provide a reference file for publicly available
publications pertaining to intelligence.
[[Page 42452]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
RETRIEVABILITY:
By name, social security number, or other CIA identifier.
Information may be retrieved from this system of records by automated
or hand searches based on extant indices and automated capabilities
utilized in the normal course of business. Under applicable law and
regulations, all searches of this system of records will be performed
in CIA offices by CIA personnel.
SAFEGUARDS:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
RETENTION AND DISPOSAL:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Directorate of Intelligence Information Management Officer, Central
Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquires to: Information and
Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505.
Identification requirements are specified in the CIA rules published in
the Federal Register (32 CFR 1901.13). Individuals must comply with
these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA staff and contract employees, personal services independent
contractors, and industrial contractors; U.S. Government agencies;
publicly available information from the media, libraries and commercial
databases; and foreign intelligence and counterintelligence sources.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-41
System name:
Intelligence Analysis Records.
Security classification:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
System location:
Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
Individuals of foreign intelligence or counterintelligence interest
to the CIA, including individuals associated with international
terrorism, international organized crime, or international narcotics
trafficking activities.
Categories of records in the system:
Intelligence reports and other information that supports the
analytic mission of the CIA's Directorate of Intelligence.
Authority for maintenance of the system:
The National Security Act of 1947, as amended (50 U.S.C. 403 et
seq.); the Central Intelligence Agency Act of 1949, as amended (50
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).
Purpose(s):
Records in this system are used by authorized personnel to: Ensure
process integrity, enable the CIA and the head of the CIA to carry our
their lawful and authorized responsibilities; and assist the CIA's
Directorate of Intelligence to fulfill its mission of providing timely,
accurate, and objective intelligence analysis on the full range of
national security threats and foreign policy issues facing the United
States, including key foreign countries, regional conflicts, and issues
that transcend national boundaries such as terrorism, weapons
proliferation, and narcotics trafficking.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
This information is set forth in the ``CIA Statement of General
Routine Uses,'' which is incorporated herein by reference.
Disclosure to consumer reporting agencies:
None.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper and other hard-copy records are stored in secured areas
within the CIA. Electronic records are stored in secure file-servers
located within the CIA.
Retrievability:
By name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
searches based on extant indices and automated capabilities utilized in
the normal course of business. Under applicable law and regulations,
all searches of this system of records will be performed in CIA offices
by CIA personnel.
Safeguards:
Records are stored in secured areas accessed only by authorized
persons. Software access controls are also in place.
Retention and disposal:
All records are maintained and disposed of in accordance with
Records Control Schedules approved by the National Archives and Records
Administration.
System manager(s) and address (this incorporates by reference any CIA
successor in function to the system manager(s) set forth herein):
Directorate of Intelligence Information Management Officer, Central
[[Page 42453]]
Intelligence Agency, Washington, DC 20505.
Notification procedure:
Individuals seeking to learn if this system of records contains
information about them should direct their inquiries to: Information
and Privacy Coordinator, Central Intelligence Agency, Washington, DC
20505. Identification requirements are specified in the CIA rules
published in the Federal Register (32 CFR 1901.13). Individuals must
comply with these rules.
Record access procedures:
Requests from individuals should be addressed as indicated in the
notification section above. Regulations for access to individual
records or for appealing an initial determination by CIA concerning the
access to records are published in the Federal Register (32 CFR
1901.11-45).
Contesting record procedure:
Requests from individuals to correct or amend records should be
addressed as indicated in the notification section above. CIA's
regulations regarding requests for amendments to, or disputing the
contents of individual records or for appealing an initial
determination by CIA concerning these matters are published in the
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).
Record source categories:
CIA staff and contract employees, personal services independent
contractors, and industrial contractors; U.S. Government agencies;
publicly available information from the media, libraries and commercial
databases; and foreign intelligence and counterintelligence sources.
Exemptions claimed for the system:
Certain records contained within this system of records may be
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a)
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
[FR Doc. 05-13889 Filed 7-21-05; 8:45 am]
BILLING CODE 6310-02-M
