[Federal Register Volume 76, Number 138 (Tuesday, July 19, 2011)]
[Notices]
[Pages 42737-42750]
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OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
Privacy Act of 1974; System of Records
AGENCY: Office of the Director of National Intelligence.
ACTION: Notice to establish, amend and rescind systems of records.
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SUMMARY: The Office of the Director of National Intelligence (ODNI)
provides notice that it is establishing six (6) new Privacy Act systems
of records, updating and amending four (4) existing
[[Page 42738]]
Privacy Act systems of records and rescinding one Privacy Act system of
records. This action is necessary to meet the requirements of the
Privacy Act to publish in the Federal Register notice of the existence
and character of records maintained by the agency (5 U.S.C.
552a(e)(4)).
DATES: This action will be effective on August 29, 2011, unless
comments are received that result in a contrary determination.
ADDRESSES: You may submit comments, identified by [RIN number] by any
of the following methods:
Federal eRulemaking Portal: http://www.regulations.gov.
Mail: Director, Information Management Office, Office of the
Director of National Intelligence, Washington, DC 20511.
FOR FURTHER INFORMATION CONTACT: Mr. John F. Hackett, Director,
Information Management Office, 703-275-2215.
SUPPLEMENTARY INFORMATION: The ODNI was created by the Intelligence
Reform and Terrorism Prevention Act of 2004 (IRTPA), Public Law 108-
458, 118 Stat. 3638 (Dec. 17, 2004). ODNI published its final Privacy
Act Regulation on March 28, 2008 (73 FR 16531), codified at 32 CFR part
1701. It published; twelve (12) Privacy Act systems of records notices
on December 28, 2007 (72 FR 73887); fourteen (14) Privacy Act systems
of records notices on April 2, 2010 (75 FR 16853) and now adds six (6)
systems of records to its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a). These new systems of records are:
Human Resource Records (ODNI-16); Personnel Security Records (ODNI-17);
Freedom of Information Act, Privacy Act, and Mandatory Declassification
Review Request Records (ODNI-18); IT Systems Activity and Access
Records (ODNI-19); Security Clearance Reciprocity Hotline Records
(ODNI-20) and IT Network Support, Administration and Analysis Records
(ODNI-21). To protect classified and sensitive personnel or law
enforcement information contained in these systems, the Director of
National Intelligence is proposing to exempt these systems of records
from certain portions of the Privacy Act where necessary, as permitted
by law. As required by the Privacy Act, a proposed rule is being
published concurrently with this notice seeking public comment
regarding exemption of these systems. The ODNI has previously
established a rule that it will preserve the exempt status of records
it receives when the reason for the exemption remains valid. See 32 CFR
1701.20 (a)(2) (73 FR at 16537).
The four existing systems of records being amended are: Office of
Inspector General Investigation and Interview Records (ODNI/OIG-003),
originally published at 72 FR 73902 (December 28, 2007); National
Counterterrorism Center Knowledge Repository (ODNI/NCTC-004),
originally published at 72 FR 73891 (December 28, 2007); IC Security
Clearance and Access Approval Repository (ODNI-12), originally
published at 75 FR 16863 (April 2, 2010); and National Intelligence
Council (NIC) Consultation Records (ODNI-15), originally published at
75 FR 16867 (April 2, 2010) and now renamed Mission Outreach and
Collaboration Records. ODNI/NCTC-004, ODNI-12, and ODNI-15 are being
updated to reflect some combination of changes in the categories of
record subjects, categories of records maintained, purposes for which
the records are used, or the technology applied. ODNI/OIG-003 is being
amended to add subsection (k)(5) of the Privacy Act as an additional
basis for exempting records in that system from those provisions of the
Act enumerated at 5 U.S.C. 552a(k). A proposed rulemaking supporting
this notice addresses ODNI's intention to amend the exemption language
of ODNI/OIG-003. This is the sole amendment to ODNI/OIG-003.
The six new systems of records and the four amended systems of
records are subject to the General Routine Uses Applicable to More than
One ODNI Privacy Act System of Records, subpart C of ODNI's Privacy Act
Regulation published at 32 CFR Part 1701 (73 FR 16531, 16541).
Finally, ODNI provides notice that the system of records entitled
National Counterterrorism Center Human Resources Management System
(ODNI/NCTC-001), published at 72 FR 73888 (December 28, 2007), has been
subsumed under the new Human Resource Records system (ODNI-16) and
therefore is rescinded.
In accordance with 5 U.S.C. 552(r), the ODNI has provided a report
of these new and altered systems of records to the Office of Management
and Budget and to Congress.
Dated: July 14, 2011.
John F. Hackett,
Director, Information Management Office.
SYSTEM NAME:
Office of the Director of National Intelligence (ODNI) Human
Resource Records (ODNI-16)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former staff of the Office of the Director of National
Intelligence (ODNI), to include ODNI employees, and military and
civilian personnel detailed or assigned to the ODNI from other U.S.
government departments and agencies; applicants for employment with the
ODNI; and participants or beneficiaries designated by ODNI employees as
part of a Federal benefit program.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information and employment history including military
service; education, to include certifications and special
qualifications; and emergency point of contacts. Application materials
such as interview reports; test results; resumes; Knowledge, Skills and
Abilities (KSAs); performance reviews; and qualifications and skills
assessment data. ODNI assignments and positions descriptions, to
include memorandums of agreement; security clearance information; time
and attendance records; leave records; fitness for duty and performance
appraisal reports; awards and commendations; personnel actions; travel
records; training records; joint duty credit; employee grievances;
records documenting disabilities or job-related injuries; and general
in processing and out processing records. Financial information and
entitlements including payroll; authorized or required deductions or
contributions for Federal, state and local taxes; financial institution
data; financial disclosure forms; medical leave bank claims; worker's
compensation record; medical and life insurance records, including
dependent and beneficiary designations; records regarding retirement
status, eligibility, benefits and retirement savings accounts. This
system also contains the Official Personnel Files of current and former
ODNI staff, containing identifying and biographic data (name(s), date
of birth, place of birth, citizenship, social security number, and
contact information); records of military service; employment history
(applications for Federal employment, personnel actions, performance
appraisals, and other personnel documents); documentation
[[Page 42739]]
of awards and training; investigative notices; and records relating to
Federal benefit program participation, to include insurance, savings,
and retirement programs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
the Central Intelligence Agency Retirement Act, 50 U.S.C. 2001 et seq.;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
Executive Order 9397, as amended (73 FR 70239); Executive Order 12333,
as amended (73 FR 45325); Executive Order 12968, as amended (73 FR
38103); and Executive Order 13526 (75 FR 707).
PURPOSE(S):
To serve as the central human resources management system for the
ODNI. Records in this system are used to provide a comprehensive and
continuing record of each staff member's service, status, skills and
personnel history; to perform centralized personnel functions to
include hiring, performance management, time and attendance, leave
earnings, Federal benefits, retirement programs, and separation; to
maintain applicant and employee biographic and demographic data; to
generate reports for workforce analysis and manpower requirements; and
to support personnel training and career development programs.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541), and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
RETRIEVABILITY:
By name, social security number, or other unique employee
identifier. Information may be retrieved from this system of records by
automated or hand search based on indices and automated capabilities
utilized in the normal course of business.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter b,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule, or unless
such records are covered by NARA's General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Human Resources, c/o Director, Information Management
Office, Office of the Director of National Intelligence, Washington, DC
20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request; and
have it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, certifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511. Regulations
governing access to one's records or for appealing an initial
determination concerning access to records are contained in the ODNI
regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; educational institutions;
medical practitioners; private organizations; and other U.S. government
departments and agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1);
(e)(4)(G),(H),(I); (f) and (h) of the Privacy Act pursuant to 5 U.S.C.
552a(k)(1). Additionally, records may be exempted from the requirements
of subsections (c)(4); (e)(2),(3),(5),(8),(12); and (g) of the Privacy
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or
(k) by the originator of the record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Office of the Director of National Intelligence (ODNI) Personnel
Security Records (ODNI-17)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
[[Page 42740]]
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
ODNI staff; civilian and military personnel detailed or assigned to
the ODNI; applicants who have been presented with and accepted offers
of employment with the ODNI; government contractors; and other
personnel nominated or investigated for security clearances and
facility or program accesses.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic data to include Social Security Numbers; employment
history; personnel security forms; information documenting an
individual's security eligibility for access to classified information,
projects, or facilities, and suitability for ODNI assignment or
affiliation; documentation of initial and final actions relating to the
granting, denial, suspension, or revocation of security clearance or
access approvals; and non-disclosure and other agreements executed by
individuals covered by this system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
Executive Order 9397, as amended (73 FR 70239); Executive Order 10450,
as amended (44 FR 1055); Executive Order 12333, as amended (73 FR
45325); Executive Order 12968, as amended (73 FR 38103); and Executive
Order 13526 (75 FR 707).
PURPOSE:
Records in this system are used to document personnel suitability,
eligibility and qualification decisions; initial and continued access
approvals to classified information and facilities; and other personnel
security actions and determinations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR Part 1701 (73 FR 16531, 16541), and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
RETRIEVABILITY:
By name, social security number, or other personal identifier.
Information may be retrieved from this system of records by automated
or hand search based on indices and automated capabilities utilized in
the normal course of business.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12, Subchapter B,
Part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule, or unless
such records are covered by NARA's General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Mission Support Directorate/Security, c/o Director, Information
Management Office, Office of the Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request; and
have it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, certifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511. Regulations
governing access to one's records or for appealing an initial
determination concerning access to records are contained in the ODNI
regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system of records and any sponsoring
entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1);
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (k)(2) and (k)(5). Additionally, records may be
exempted from the requirements of subsections (c)(4); (e)(2), (3), (5),
(8), (12); and (g) of the Privacy Act consistent with any exemptions
claimed under 5 U.S.C. 552a(j) or (k) by the originator of the record,
provided the reason for the exemption remains valid and necessary.
SYSTEM NAME:
Office of the Director of National Intelligence (ODNI) Freedom of
Information Act, Privacy Act, and Mandatory Declassification Review
Request Records (ODNI-18).
[[Page 42741]]
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who submit Freedom of Information Act (FOIA), Privacy
Act (PA), and Mandatory Declassification Review (MDR) requests and
administrative appeals to the Office of the Director of National
Intelligence (ODNI); individuals whose requests and/or appeals have
been referred to the ODNI by other Federal agencies; and individuals
requesting assistance in connection with the filing of a FOIA/PA/MDR
request or appeal on behalf of another.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records created or compiled in response to FOIA/PA/MDR requests and
administrative appeals, to include the requester's name, mailing
address, and any other information voluntarily submitted by the
requester such as telephone numbers and e-mail addresses; subject of
the request; case numbers; responses to such requests and appeals; all
related or supporting memoranda, correspondence, and notes; and copies
of responsive records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
The Freedom of Information Act, as amended, 5 U.S.C. 552; The Privacy
Act, as amended, 5 U.S.C. 552a; Executive Order 12333, as amended (73
FR 45325); and Executive Order 13526 (75 CFR 707).
PURPOSE(S):
To process requests for information and administrative appeals
under the FOIA; for access, amendment, and administrative appeals under
the Privacy Act; for requests and administrative appeals for MDR
pursuant to applicable Executive Orders governing classified national
security information; and to assist the ODNI in carrying out any other
responsibilities relating to the FOIA, Privacy Act, and applicable
Executive Orders, including production of program data in response to
Congressional requests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541), and incorporated by
reference (see also http://www.dni.gov). In addition, a record from
this system of records maintained by ODNI may be disclosed as follows:
a. To a Federal, state, local, or private entity for the purpose of
consulting with that entity to enable ODNI to make a determination as
to the propriety of access to or correction of information, or for the
purpose of verifying the identity of an individual or the accuracy of
information submitted by an individual who has requested access to or
amendment of information.
b. To a Federal agency or entity that furnished the record or
information for the purpose of permitting that agency or entity to make
a decision as to access to or correction of the record or information,
or to a Federal agency or entity for purposes of providing guidance or
advice regarding the handling of particular requests.
c. To a submitter or subject of a record or information in order
that ODNI may obtain assistance in making a determination as to access
or amendment.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
RETRIEVABILITY:
By name and case number. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business. All
searches of this system of records will be performed in ODNI offices by
authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule, or unless
such records are covered by NARA's General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Information Management Office, Office of the Director of
National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request; and
have it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, certifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management Office, Office of the
Director of National Intelligence, Washington, DC 20511. Regulations
governing access to one's records, or for appealing an initial
[[Page 42742]]
determination concerning access to records, are contained in the ODNI
regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Records Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access to or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals who have submitted requests and administrative appeals
pursuant to the FOIA, the Privacy Act, or applicable executive orders
governing classification of national security information; ODNI records
searched in the process of responding to such requests and appeals;
ODNI personnel assigned to handle such requests and appeals; other
Federal agencies or entities that have referred requests to the ODNI
concerning ODNI records or that have consulted with the ODNI regarding
the handling of particular requests and administrative appeals; and
third parties entitled by law to assert privileges that bear upon
access or amendment determinations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records pertaining to requests under the Privacy Act contained in
this System of Records may be exempted from the requirements of
subsections (c)(3); (d)(1), (2), (3), (4); (e)(1); (e)(4)(G), (H), (I);
(f) and (h) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(1), (2) and
(5). Additionally, records may be exempted from the requirements of
subsections (c)(4); (e)(2), (3), (5), (8), (12); and (g) of the Privacy
Act consistent with any exemptions claimed under 5 U.S.C. 552a(j) or
(k) by the originator of the record, provided the reason for the
exemption remains valid and necessary.
SYSTEM NAME:
Office of the Director of National Intelligence (ODNI) Information
Technology Systems Activity and Access Records (ODNI-19)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are authorized to use ODNI and Intelligence
Community (IC) enterprise information technology resources.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include data on the use and attempted use of
enterprise information technology resources by all individuals with
access to these resources, to include full content of audited events
and activities on such resources.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Counterintelligence Enhancement Act of 2002, as amended, 50 U.S.C.
402b; The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et
seq.; The Computer Security Act of 1987, 40 U.S.C. 1441 note; Executive
Order 12333, as amended (73 FR 45325); Executive Order 12968, as
amended (73 FR 38103); and Executive Order 13526 (75 FR 707).
PURPOSE(S):
Data in this system will be used for evaluating the operational
status, security and performance of the information environment and for
identifying usage trends, capabilities, and misuse of or threats to
ODNI and IC enterprise information technology resources or the
information residing thereon. This data will support business
analytics, information security, counterintelligence, and law
enforcement requirements (to include civil, criminal, and
administrative investigative requirements).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov). In addition, records from this
system of records may be disclosed to authorized individuals within
Executive Branch departments or agencies for the purpose of identifying
usage trends, capabilities, misuse of or threats to enterprise
information technology resources or the information residing thereon,
and for evaluating the operational status, security, and performance of
the information environment.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
RETRIEVABILITY:
By name, user ID, e-mail address, or other unique identifying
search term.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and whose official
duties require access to the records. Communications are encrypted
where required and other safeguards are in place to monitor and audit
access and to detect intrusions. System backup is maintained
separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule, or when
applicable, GRS 24 and 27.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director of National Intelligence and IC Chief
Information Officer; and Director of Information Technology, Mission
Support Division; c/o Director, Information Management Office, Office
of the Director of National Intelligence, Washington, DC 20511.
[[Page 42743]]
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request; and
have it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, certifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management Office, Office of the
Director of National Intelligence, Washington, DC 20511. Regulations
governing access to one's records or for appealing an initial
determination concerning access to records are contained in the ODNI
regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
ODNI and IC enterprise audit data.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1);
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1) and (k)(2). Additionally, records may be exempted
from the requirements of subsections (c)(4); (e)(2), (3), (5), (8),
(12); and (g) of the Privacy Act consistent with any exemptions claimed
under 5 U.S.C. 552a(j) or (k) by the originator of the record, provided
the reason for the exemption remains valid and necessary.
SYSTEM NAME:
Office of the Director of National Intelligence (ODNI) Security
Clearance Reciprocity Hotline Records (ODNI-20)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who hold a security clearance granted by a U.S.
government agency, to include U.S. Government officials; employees of
private sector organizations; members of the academic community;
members of scientific and other professional organizations; and other
individuals with a current security clearance.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic information including name; social security number; date
of birth; place of birth; status as civilian, contractor or consultant;
current clearance level to include special accesses; and sponsoring/
gaining agency.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act, as amended, 44 U.S.C. 3101 et seq.; Executive
Order 9397, as amended (73 FR 70239); Executive Order 10450, as amended
(44 FR 1055); Executive Order 12333, as amended (73 FR 45325);
Executive Order 12968, as amended (73 FR 38103); and Executive Order
13526 (75 FR 707).
PURPOSE(S):
The records in this system are used by authorized ODNI security
personnel to facilitate and document resolution of issues relating to
the transfer or recognition of individual clearances between U.S.
Government entities and/or between the U.S. Government and the private,
academic, and scientific sectors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541), and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
RETRIEVABILITY:
By name or uniquely assigned case number. Information may be
retrieved from this system of records by automated or hand search based
on indices and automated capabilities utilized in the normal course of
business.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and whose official duties require access to the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. System
backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule, or unless
such records are covered by NARA's General Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Community Services Group c/o Director, Information Management
Office, Office of the Director of National Intelligence, Washington, DC
20511.
[[Page 42744]]
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request; and
have it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, certifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management Office, Office of the
Director of National Intelligence, Washington, DC 20511. Regulations
governing access to one's records or for appealing an initial
determination concerning access to records are contained in the ODNI
regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individual complainants who are the subject of records in this
system; U.S. Government and private sector security offices; and ODNI
security personnel engaged in facilitating reciprocity on behalf of
complainants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1);
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1) and (k)(5). Additionally, records may be exempted
from the requirements of subsections (c)(4); (e)(2), (3), (5), (8),
(12); and (g) of the Privacy Act consistent with any exemptions claimed
under 5 U.S.C. 552a(j) or (k) by the originator of the record, provided
the reason for the exemption remains valid and necessary.
SYSTEM NAME:
Office of the Director of National Intelligence (ODNI) Information
Technology Network Support, Administration and Analysis Records (ODNI-
21)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All persons possessing appropriate security clearances and holding
accounts/access authorizations for ODNI and/or IC information
technology resources and, when records are provided to ODNI for
strategic integration purposes, for persons holding accounts/access
authorizations for other government networks, systems and applications.
CATEGORIES OF RECORDS IN THE SYSTEM:
Biographic and job-related data to support user account
authorization, including combinations of the following data elements:
name, Social Security Number, date of birth, citizenship, home address,
personal phone/cell numbers, employing entity and location, job title
and phone number, role-based accesses and permissions, and supervisory
point of contact.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
the Federal Records Act of 1950, as amended; 44 U.S.C. 3101 et seq.;
Executive Order 9397, as amended (73 FR 70239); Executive Order 12333,
as amended (73 FR 45325); and Executive Order 13388 (70 FR 62023).
PURPOSE(S):
Records in this system are used to administer user accounts and
accesses for ODNI and IC information systems, applications, databases,
Web sites, and networks, and for strategic resource management, to
include analysis to deconflict redundancies and achieve
interoperability and efficiencies with respect to government networks
and systems.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR Part 1701 (73 FR 16531, 16541), and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
RETRIEVABILITY:
By name, social security number, or other identifier. Information
may be retrieved by automated searches based on capabilities utilized
in the normal course of business. Only authorized personnel may search
this system.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Records are accessed only by authorized
government personnel and contractors holding appropriate security
clearances and who have a valid business reason to access the records.
Communications are encrypted where required and other safeguards are in
place to monitor and audit access and to detect intrusions. Backup
tapes are maintained in a secure, off-site location.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12, Subchapter B,
Part 128--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and
[[Page 42745]]
Records Administration (NARA) approves an applicable ODNI Records
Control Schedule, or unless such records are covered by NARA's General
Records Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Director of National Intelligence and IC Chief
Information Officer; and Director of Information Technology, Mission
Support Division, c/o Director, Information Management Office, Office
of the Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management Office, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Sponsoring and approving government agencies; and private sector
entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Records contained within this System of Records may be exempted
from the requirements of subsections (c)(3); (d)(1), (2), (3), (4);
(e)(1); (e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to
5 U.S.C. 552a(k)(1). Additionally, records may be exempted from the
requirements of subsections (c)(4); (e)(2), (3), (5), (8), (12); and
(g) of the Privacy Act consistent with any exemptions claimed under 5
U.S.C. 552a(j) or (k) by the originator of the record, provided the
reason for the exemption remains valid and necessary.
SYSTEM NAME:
Intelligence Community Security Clearance and Access Approval
Repository (ODNI-12)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Subjects of security clearance and access approval investigations,
including current and former U.S. government employees, applicants for
employment in the Intelligence Community (IC), military personnel,
personal service independent contractors and industrial contractors to
U.S. government programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Revise current paragraph to read as follows:
Biographic data of individuals covered by the system (including
name, date and place of birth, social security number, and sponsoring
agency); mission and security-related attributes, including current
status of security clearances and security access approvals, date and
source of background investigation and, if applicable, of polygraph
examination; and electronic logs of manual and electronic searches of
the system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Revise current paragraph to read as follows:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Counterintelligence Enhancement Act of 2002, as amended, 50 U.S.C.
402b; The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et
seq.; Executive Order 13526 (75 FR 707); Executive Order 12333, as
amended (73 FR 45325); and Executive Order 9397, as amended (73 FR
70239).
PURPOSE(S):
Revise current paragraph to read as follows:
Records in this system enable authorized personnel of the ODNI and
other IC elements, other Federal government agencies, and U.S.
Government-sponsored entities to reciprocally share information about
individuals who are currently cleared or individuals where some
processing was previously conducted for a clearance/access. Such
information supports clearance reciprocity and automated security
business processes for protecting physical and logical resources as
well as audit of access to controlled facilities and classified
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Revise current paragraph to read as follows:
Records in this system are made accessible to elements of the IC
and authorized personnel and automated capabilities of the Federal
agencies and U.S. Government-sponsored entities to verify and audit
individuals' security clearances and access approvals. See also General
Routine Uses Applicable to More Than One ODNI Privacy Act System of
Records, Subpart C of ODNI's Privacy Act Regulation published at 32 CFR
part 1701 (73 FR 16531, 16541) and incorporated by reference (see also
http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Revise current paragraph to read as follows:
Electronic records are stored in secure file-servers located within
ODNI facilities. Paper records and other media are stored in secured
areas within such facilities.
[[Page 42746]]
RETRIEVABILITY:
Revise current paragraph to read as follows:
By name, social security number, or other unique identifier.
Information may be retrieved from this system of records by automated
search based on indices and automated capabilities utilized in the
normal course of business. All searches of the system are conducted by
authorized staff of Federal government agencies or U.S. Government-
sponsored entities.
SAFEGUARDS:
Revise current paragraph to read as follows:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure facility with access to
the facility limited to authorized personnel only and authorized and
escorted visitors. Physical security protections include guards and
locked facilities requiring badges and passwords for access. Records
are accessed and provided to authorized personnel who require such
information in the performance of their official duties and
responsibilities. Communications are encrypted where required and other
safeguards are in place to monitor and audit access and to detect
intrusions. System backup is maintained separately.
RETENTION AND DISPOSAL:
Revise current paragraph to read as follows:
Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12 Subchapter B,
Part 1228-Disposition of Federal Records, records will not disposed of
until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Personnel Security Databases Program Manager, c/o Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Revise current paragraph to read as follows:
Records in this system derive from background investigations
conducted or maintained by government agencies and U.S. Government-
sponsored organizations, and from mission-based identity and attribute
management sources.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Revise current paragraph to read as follows:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1);
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1), (2) and (5). Additionally, records may be exempted
from the requirements of subsections (c)(4); (e)(2), (3), (5), (8),
(12); and (g) of the Privacy Act consistent with any exemptions claimed
under 5 U.S.C. 552a(j) or (k) by the originator of the record, provided
the reason for the exemption remains valid and necessary.
SYSTEM NAME:
Revise current system name to read as follows:
Mission Outreach and Collaboration Records (ODNI-15)
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Director of National Intelligence, Washington, DC
20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Revise current paragraph to read as follows:
U.S. Government personnel, personal services independent
contractors, industrial contractors, or others who serve in liaison or
contractual relationships with the ODNI or with Intelligence Community
(IC) elements; and individuals in academia and the private sector with
expertise on matters of intelligence interest.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include biographic, administrative, and
contact information for individuals covered by the system; records
about intelligence products and activities in which covered individuals
collaborated or participated.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Revise current paragraph to read as follows:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
Executive Order 12333, as amended (73 FR 45325); Executive Order 12968,
as amended (73 FR 38103); and Executive Order 13526 (75 FR 707).
PURPOSE(S):
Revise current paragraph to read as follows:
Records in this system enable the ODNI and IC analysts to enlist
the expertise of and collaborate with subject matter experts from
outside of the IC in government, non-profit organizations, academia,
and the private sector in producing strategic intelligence products.
[[Page 42747]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR part 1701 (73 FR 16531, 16541) and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records are stored in secured areas within ODNI facilities.
Electronic records are stored in secure file-servers located within
ODNI facilities.
RETRIEVABILITY:
By name or other key word. Information may be retrieved from this
system of records by automated or hand search based on indices and
automated capabilities utilized in the normal course of business.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government and
government-sponsored facilities with access to the facility limited to
authorized personnel only and authorized and escorted visitors.
Physical security protections include guards and locked facilities
requiring badges and passwords for access. Records are accessed only by
authorized government personnel and contractors holding appropriate
security clearances and whose official duties require access to the
records. Communications are encrypted where required and other
safeguards are in place to monitor and audit access and to detect
intrusions. System backup is maintained separately.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228-Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Revise current paragraph to read as follows:
Senior Advisor for Analytic Outreach, Mission Integration Division,
and Director, Plans and Production, National Intelligence Council, c/o
Director, Information Management, Office of the Director of National
Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
learn whether this system contains non-exempt information about them
should address inquiries to the ODNI at the address and according to
the requirements set forth below under the heading ``Record Access
Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access shall be made in writing with the envelope and letter clearly
marked ``Privacy Act Request.'' Requesters shall provide their full
name and complete address. The requester must sign the request; and
have it verified by a notary public. Alternately, the request may be
submitted under 28 U.S.C. 1746, certifying the requester's identity and
understanding that obtaining a record under false pretenses constitutes
a criminal offense. Requests for access to information must be
addressed to the Director, Information Management, Office of the
Director of National Intelligence, Washington, DC 20511. Regulations
governing access to one's records or for appealing an initial
determination concerning access to records are contained in the ODNI
regulation implementing the Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system are exempt from certain
notification, access, and amendment procedures. Individuals seeking to
correct or amend non-exempt records should address their requests to
the ODNI at the address and according to the requirements set forth
above under the heading ``Record Access Procedures.'' Regulations
governing access to and amendment of one's records or for appealing an
initial determination concerning access or amendment of records are
contained in the ODNI regulation implementing the Privacy Act.
RECORD SOURCE CATEGORIES:
Individuals covered by this system; U.S. Government employees,
agencies and organizations; private sector entities, academia, media,
libraries and commercial databases.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Revise current paragraph to read as follows:
Records contained in this System of Records may be exempted from
the requirements of subsections (c)(3); (d)(1), (2), (3), (4); (e)(1);
(e)(4)(G), (H), (I); (f) and (h) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1). Additionally, records may be exempted from the
requirements of subsections (c)(4); (e)(2), (3), (5), (8), (12); and
(g) of the Privacy Act consistent with any exemptions claimed under 5
U.S.C. 552a(j) or (k) by the originator of the record, provided the
reason for the exemption remains valid and necessary.
SYSTEM NAME:
Revise current system name to reads as follows:
National Counterterrorism Center Knowledge Repository (ODNI/NCTC-
004).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
National Counterterrorism Center (NCTC), Office of the Director of
National Intelligence (ODNI), Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Revise current paragraph to read as follows:
Individuals known or suspected to be or have been engaged in
conduct constituting, in preparation for, in aid of or related to
terrorism, and individuals whose conduct will be assessed for such
nexus to terrorism.
CATEGORIES OF RECORDS IN THE SYSTEM:
Revise current paragraph to read as follows:
Classified and unclassified information residing in diplomatic,
financial, military, homeland security, intelligence, law enforcement
or other databases of potential counterterrorism value. Records
include, but are not limited to, intelligence reports, message traffic,
biographic data, biometrics, relationships and associations, travel
data, or other information potentially relevant to counterterrorism
efforts.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Revise current paragraph to read as follows:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Federal Records Act of 1950, as amended, 44 U.S.C. 3101 et seq.;
Executive Order 12333, as amended (73
[[Page 42748]]
FR 45325); Executive Order 12968, as amended (73 FR 38103); and
Executive Order 13526 (75 FR 707).
PURPOSE(S):
Revise current paragraph to read as follows:
The NCTC Knowledge Repository facilitates secure sharing and
assessment of terrorism information and potential terrorism information
using an integrated information technology architecture and knowledge
base, and provides a centralized repository of information needed to
fight terrorism to which is applied a set of common services to access,
manage, enrich, and deliver this information to end users and mission-
oriented applications.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published at 32 CFR Part 1701 (73 FR 16531, 16541), and incorporated by
reference (see also http://www.dni.gov).
DISCLOSURE
TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Revise current paragraph to read as follows:
Electronic records are stored in secure file-servers located within
secure facilities under the control of NCTC. Paper records and other
media are stored in secured areas within such facilities.
RETRIEVABILITY:
Revise current paragraph to read as follows:
By name or other identifier. Information will be retrieved from
this System of Records by automated capabilities utilized in the normal
course of business. All searches of this System of Records will be
performed in ODNI/NCTC facilities by authorized staff.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are maintained in a secure government facility with
access to the facility limited to authorized personnel only and
authorized and escorted visitors. Physical security protections include
guards and locked facilities requiring badges and passwords for access.
Records are accessed only by authorized government personnel and
contractors holding appropriate security clearances and who have a
valid business reason to access the records. Communications are
encrypted where required and other safeguards are in place to monitor
and audit access and to detect intrusions. Backup tapes are maintained
in a secure, off-site location.
RETENTION AND DISPOSAL:
Revise current paragraph to read as follows:
Pursuant to 44 U.S.C. 3303a and 36 CFR Chapter 12, Subchapter B,
Part 1228--Disposition of Federal Records, terrorism-related records
owned and maintained by ODNI/NCTC will be disposed of in accordance
with the applicable National Archives and Records Administration
(NARA)-approved ODNI/NCTC Records Control Schedule. Records not
reasonably believed to constitute terrorism information are temporary
records and will be dispositioned consistent with specific agreements
with data providers and in accordance with Attorney General-approved
procedures implementing Section 2.3 of Executive Order 12333 for NCTC's
access to, retention, and dissemination of information concerning
United States persons. ODNI/NCTC will seek additional NARA approval, as
necessary, consistent with Attorney General-approved procedures, to
address the disposition of records related to non-terrorist identities.
SYSTEM MANAGER(S) AND ADDRESS:
Revise current paragraph to read as follows:
NCTC Knowledge Repository System Manager, c/o Director, Information
Management, Office of the Director of National Intelligence,
Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to learn whether this system contains non-exempt information
about them (``notification'') should address inquiries to the ODNI at
the address and according to the requirements set forth below under the
heading ``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the requester's full name and complete address. The requester
must sign the request and have it verified by a notary public.
Alternately, the request may be submitted under 28 U.S.C. 1746,
certifying the requester's identity and acknowledging that obtaining
records under false pretenses constitutes a criminal offense. Requests
for access to information must be addressed to the Director,
Information Management Office, Office of the Director of National
Intelligence, Washington, DC 20511. Regulations governing access to
one's records or for appealing an initial determination concerning
access to records are contained in the ODNI regulation implementing the
Privacy Act.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to correct or amend non-exempt records should address their
requests to the ODNI at the address and according to the requirements
set forth above under the heading ``Record Access Procedures.''
Regulations governing access to and amendment of one's records or for
appealing an initial determination concerning access or amendment of
records are contained in the ODNI regulation implementing the Privacy
Act.
RECORD SOURCE CATEGORIES:
Revise current paragraph to read as follows:
Federal, state, local, and foreign government entities; private
sector entities; and commercial and public sources.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Revise current paragraph to read as follows:
Records contained within this System of Records may be exempted
from the requirements of subsections (c)(3); (d)(1),(2),(3),(4);
(e)(1); (e)(4)(G),(H),(I); (f) and (h) of the Privacy Act pursuant to 5
U.S.C. 552a(k)(1) and (k)(2). Additionally, records may be exempted
from the requirements of subsections (c)(4);(e)(2),(3),(5),(8),(12);
and (g) of the Privacy Act consistent with any exemptions claimed under
5 U.S.C. 552a(j) or (k) by the originator of the record, provided the
reason for the exemption remains valid and necessary.
[[Page 42749]]
SYSTEM NAME:
Office of Inspector General (OIG) Investigation and Interview
Records (ODNI/OIG-003).
SECURITY CLASSIFICATION:
The classification of records in this system can range from
UNCLASSIFIED to TOP SECRET.
SYSTEM LOCATION:
Office of the Inspector General (OIG), Office of the Director of
National Intelligence (ODNI), Washington, DC 20511.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who are interviewed by or provide information to the OIG;
persons who are the subjects of OIG reviews, inquiries, or
investigations; persons involved with matters under investigation by
the OIG, and persons who have filed grievances with the OIG or with
other elements of the Intelligence Community (IC), as defined by
401a(4) of the National Security Act of 1947, as amended.
CATEGORIES OF RECORDS IN THE SYSTEM:
Reports of interviews, signed statements, correspondence, reports
of investigations, forms, cables, internal memoranda of the ODNI and
other IC elements, criminal records of individuals covered by the
system, and materials relating to employee grievances and other matters
of interest to or inspected by the OIG.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Revise current paragraph to read as follows:
The National Security Act of 1947, as amended, 50 U.S.C. 401-442;
The Inspector General Act of 1978, as amended, 5 U.S.C. App. 1;
Executive Order 13354 (69 FR 53589); Executive Order 12333, as amended
(73 FR 45325); Executive Order 12968, as amended (73 FR 38103); and
Executive Order 13526 (75 FR 707).
PURPOSE(S):
Records in this system detail the OIG's conduct of personnel
grievance and misconduct-related investigations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
See General Routine Uses Applicable to More Than One ODNI Privacy
Act System of Records, Subpart C of ODNI's Privacy Act Regulation
published concurrently with this notice and incorporated by reference
(see also http://www.dni.gov). In addition, the following routine uses
may apply:
a. A record from this system of records maintained by the OIG may
be disclosed as a routine use to officials within the IC where the
investigation of a grievance, allegation of misconduct or other
personnel issue is a matter within their administrative or supervisory
responsibility and there is a need to know, or where the data is
necessary to conduct management responsibilities including evaluation
of current and proposed programs, policies and activities, selected
assignments, and requests for awards or promotions.
b. Unclassified records in the system, or unclassified portions
thereof, including information identifying individuals covered by the
system, may be disclosed as a routine use to the public or to the media
for release to the public when the matter under investigation has
become public knowledge or the Inspector General determines that such
disclosure is necessary to preserve confidence in the integrity of the
Inspector General process, or is necessary to publicly demonstrate the
accountability of Intelligence Community employees, officers, or
individuals covered by the system, unless it is determined that release
of the specific information in the context of a particular case would
constitute an unwarranted invasion of personal privacy.
c. Records in the system may be disclosed to members of the
President's Council on Integrity and Efficiency or the Executive
Council on Integrity and Efficiency for peer reviews and the
preparation of reports to the President and Congress on the activities
of the Inspectors General.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records are stored in secure file-servers located within
secure facilities under the control of the Central Intelligence Agency.
Paper records and other hard-copy records are stored in secured areas
within the control of the OIG and maintained in separate folders in a
locked filing cabinet dedicated exclusively to OIG investigative files.
RETRIEVABILITY:
By name, social security number, or other identifier. Information
may be retrieved from this system of records by automated or hand
searches based on existing indices, and by automated means utilized in
the normal course of business. Only authorized personnel with a need to
know may search this system.
SAFEGUARDS:
Information in this system is safeguarded in accordance with
recommended and/or prescribed administrative, physical, and technical
safeguards. Records are stored in a secure government or contractor
facility with access to the facility limited to authorized personnel
only and authorized and escorted visitors. Physical security
protections include guards and locked facilities requiring badges and
passwords for access. Paper files are maintained in a locked file
cabinet. Electronic files are maintained in secure, limited-access
file-servers. Records are accessed only by authorized government
personnel and contractors holding appropriate security clearances and
who have a valid investigative or business reason to access the
records. Communications are encrypted where required and other
safeguards are in place to monitor and audit access and to detect
intrusions. Backup tapes are maintained in a secure, off-site location.
RETENTION AND DISPOSAL:
Pursuant to 44 U.S.C. 3303a(d) and 36 CFR chapter 12, subchapter B,
part 1228--Disposition of Federal Records, records will not be disposed
of until such time as the National Archives and Records Administration
(NARA) approves an applicable ODNI Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
Executive Officer, Office of the Inspector General, Office of the
Director of National Intelligence, Washington, DC 20511.
NOTIFICATION PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to learn whether this system contains information about them
(``notification'') should address inquiries to the ODNI at the address
and according to the requirements set forth below under the heading
``Record Access Procedures.''
RECORD ACCESS PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. A request for
access to non-exempt records shall be made in writing with the envelope
and letter clearly marked ``Privacy Act Request.'' Each request must
provide the
[[Page 42750]]
requester's full name and complete address. The requester must sign the
request, and have it verified by a notary public. Alternately, the
request may be submitted under 28 U.S.C. 1746, certifying the
requester's identity and acknowledging that obtaining records under
false pretenses constitutes a criminal offense. Requests for access to
information must be addressed to the Director, Information Management
Office, Office of the Director of National Intelligence, Washington, DC
20511. Regulations governing access to one's records or for appealing
an initial determination concerning access to records are contained in
the ODNI regulation implementing the Privacy Act published concurrently
with this notice.
CONTESTING RECORD PROCEDURES:
As specified below, records in this system have been exempted from
certain notification, access, and amendment procedures. Individuals
seeking to correct or amend non-exempt records should address their
requests to the ODNI at the address and according to the requirements
set forth above under the heading ``Record Access Procedures.''
Regulations governing access to and amendment of one's records or for
appealing an initial determination concerning access or amendment of
records are contained in the ODNI regulation implementing the Privacy
Act published concurrently with this notice.
RECORD SOURCE CATEGORIES:
Information is obtained from Federal, state, local and foreign
government entities, as well as from individuals, including U.S.
citizens and foreign nationals, pursuant to the authorized activities
of investigatory staff of the ODNI, of other IC elements and of Federal
contractors performing investigatory functions.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Revise current paragraph to read as follows:
Records in this System of Records pertaining to the enforcement of
criminal laws may be exempted from the requirements of subsections
(c)(3) and (4); (d)(1),(2),(3),(4); (e)(1),(2),(3),(5),(8); and (g) of
the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) as claimed by ODNI or
by the originator of the record. Records constituting classified or
non-criminal investigatory records may be exempted from the
requirements of subsections (c)(3); (d)(1),(2),(3),(4); (e)(1);
(e)(4)(G),(H),(I); (f) and (h) of the Privacy Act pursuant to 5 U.S.C.
552a(k)(1), (k)(2) and (k)(5) as claimed by ODNI or by the originator
of the records, provided the reason for the exemption remains valid and
necessary.
[FR Doc. 2011-18193 Filed 7-18-11; 8:45 am]
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